Department of the Air Force

F036 AFPC K

SYSTEM NAME:

Enlisted Promotion Testing Record  (March 21, 2013,  78 FR 17386)

SYSTEM LOCATION:

Headquarters Air Force Personnel Center, Enlisted Promotion and Military Testing Branch (HQ AFPC/DPSOE), 550 C Street West, Randolph Air Force Base, TX 78150-4711.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Active duty enlisted personnel in the ranks of Senior Airman (E-4) to Senior Master Sergeant (E-8).

CATEGORIES OF RECORDS IN THE SYSTEM:

Name; rank; Social Security Number (SSN); Department of Defense Identification Number (DoD ID Number); Promotion Test Answer Sheets for Specialty Knowledge Test (SKT), Promotion Fitness Examination (PFE) and United States Air Force Supervisory Examination (USAFSE); date tested; score; item responses; correspondence to and from Air Force Board for Correction of Military Records.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

10 U.S.C. 8013, Secretary of the Air Force; DoDD 1304.20, Enlisted Personnel Management System; DoDI 1304.30, Enlisted Personnel Management Plan Procedures; Air Force Policy Directive (AFPD) 36-25, Military Promotion and Demotion; Air Force Instruction (AFI) 36-2502, Air Force Enlisted Promotions; AFI 36-2605, Air Force Military Personnel Testing System; and E.O. 9397 (SSN), as amended.

PURPOSE(S):

Used by Air Force Personnel Center/Enlisted Promotion Branch (AFPC/DPSOE) to research and/or correct promotion status for previous cycles and to score Air Force Specialty Knowledge, Promotion Fitness Examination, and Supervisory Examination tests. Data is used to resolve inquiries, provide supplemental consideration, prepare Air Staff advisories to the Air Force Board for Correction of Military Records, and manage the Airman Promotion Program.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, as amended, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The DoD Blanket Routine Uses published at the beginning of the Air Force's compilation of systems of records notices may apply to this system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:


STORAGE:

Paper records and electronic storage media.

RETRIEVABILITY:

Name, SSN, and/or DoD ID number.

SAFEGUARDS:

Records are accessed by the program manager and by person(s) responsible for servicing the record system in the performance of their official duties that are properly screened and cleared for need-to-know. Paper records are stored in secured file cabinets in a locked building with controlled access entry requirements. System software uses Primary Key Infrastructure (PKI)/Common Access Card (CAC) authentication to lock out unauthorized access. Access to the building is controlled by Security Access Card.

RETENTION AND DISPOSAL:

Answer sheets are maintained for 6 months following the completion of promotion cycle for which member was tested, then destroyed by burning or shredding. Electronic systems supplement temporary hard copy records where the hard copy records are retained to meet recordkeeping requirements and destroyed when agency determines the electronic records are superseded, obsolete, or no longer needed for administrative legal, audit, or other operational purposes. Historical Airman Promotion Master Test File (MTF) are maintained for 10 years computed from the date of the original selection process.

SYSTEM MANAGER(S) AND ADDRESS:

Chief, Air Force Personnel Center, Enlisted Promotion and Military Testing Branch (HQ AFPC/DPSOE), 550 C Street West, Randolph Air Force Base, TX 78150-4711.

NOTIFICATION PROCEDURE:

Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to Chief, Air Force Personnel Center, Enlisted Promotion and Military Testing Branch (HQ AFPC/DPSOE), 550 C Street West, Randolph Air Force Base, TX 78150-4711.

For verification purposes, individual should provide their full name, SSN and/or DoD ID number, any details which may assist in locating records, and their signature.

In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:

If executed outside the United States:

'I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)'.

If executed within the United States, its territories, possessions, or commonwealths: 'I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)'.

RECORD ACCESS PROCEDURES:

Individuals seeking access to information about themselves contained in this system should address written inquiries to their servicing Military Personnel Section (MPS) Enlisted Promotions Office, Headquarters of Major Commands or separate operating agencies, or the Assistant Deputy Chief of Staff, Air Force Personnel Center, Randolph Air Force Base, TX 78150.

For verification purposes, individual should provide their full name, SSN and/or DoD ID number, any details which may assist in locating records, and their signature.

In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:

If executed outside the United States:

'I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)'.

If executed within the United States, its territories, possessions, or commonwealths: 'I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)'.

CONTESTING RECORD PROCEDURES:

The Air Force rules for accessing records, contesting contents, and appealing initial agency determinations are published in Air Force Instruction 33-332, Air Force Privacy Program; 32 CFR part 806b; or may be obtained from the system manager.

RECORD SOURCE CATEGORIES:

Member, promotion testing personnel, Military Personnel Data System (MilPDS), Automated Records Management System (ARMS), and Air Force Promotion System (AFPROMS).

EXEMPTIONS CLAIMED FOR THE SYSTEM:

Testing or examination material used solely to determine individual qualifications for appointment or promotion in the federal or military service, if the disclosure would compromise the objectivity or fairness of the test or examination process may be exempt pursuant to 5 U.S.C. 552a(k)(6), if the disclosure would compromise the objectivity or fairness of the test or examination process. An exemption rule for this record system has been promulgated in accordance with the requirements of 5 U.S.C. 553(b) (1), (2), and (3), (c) and (e) and published in 32 CFR part 806b. For additional information contact the system manager.

FEDERAL REGISTER HISTORY:

June 11, 1997, 62 FR 3179; March 21, 2013, 78 FR 17386