Department of the Air Force

F071 AF OSI F

SYSTEM NAME:

Investigative Applicant Processing Records,  (October 18, 2010,  75 FR 63824)

SYSTEM LOCATION:

Headquarters, Air Force Office of Special Investigations (AFOSI), 1535 Command Drive, Andrews AFB, MD 20762-7002.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

All AFOSI personnel, allocations and applicants for AFOSI duty.

CATEGORIES OF RECORDS IN THE SYSTEM:

Name, Social Security Number (SSN), case file number, application documentation, school and college ability test results, results of the Air Force Office of Special Investigation (AFOSI) applicant inquiry, and the personnel security investigation concerning the individual.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

10 U.S.C. 8013, Secretary of the Air Force; 10 U.S.C. 47, Uniform Code of Military Justice and 8012, 8013; DoD Directive 7730.47, Defense Incident Based Reporting System (DIBRS); 18 U.S.C. 922, Brady Handgun Violence Prevention Act; 28 U.S.C. 534, Uniform Federal Crime Reporting Act; 42 U.S.C. 10601, Victims Rights and Restitution Act of 1990; and E.O. 9397 (SSN), as amended.

PURPOSE(S):

Compiled to assist in the selection and retention of Air Force Office of Special Investigation personnel.

Used by the Air Force Offices of Special Investigation Applicant Review Board and the Director of Personnel Management to select Air Force Office of Special Investigation trainees and support personnel.

Used by the Commander, Air Force Office of Special Investigation to reassign or retain Air Force Office of Special Investigation personnel.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The DoD 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:


STORAGE:

Paper records and electronic storage media.

RETRIEVABILITY:

By individuals name, Social Security Number (SSN), or Case File Number.

SAFEGUARDS:

Records are accessed by custodian of the records system and by persons responsible for servicing the records system in performance of their official duties who are properly screened and cleared for need-to-know. Buildings are equipped with alarms, security guards, and/or security-controlled areas accessible only to authorized persons. Electronically and optically stored records are maintained in "fail-safe" system software with password-protected access.

RETENTION AND DISPOSAL:

Disapproved applications are maintained at the Headquarters Office of Special Investigation and are destroyed 10 years after disapproval.

Approved applications are maintained at the Headquarters Office of Special Investigation and are destroyed 10 years after individuals termination, decertification, discharge, or reassignment.

Applications maintained at the Air Force Office of Special Investigation field units are destroyed 1 year after processing is completed or when no longer needed whichever is sooner.

SYSTEM MANAGER(S) AND ADDRESS:

Director of Warfighting Integration, HQ AFOSI/XI, 1535 Command Drive, Andrews AFB, MD 20762-7002.

NOTIFICATION PROCEDURE:

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Chief, Information Release Branch, HQ AFOSI/XILI, ATTN: Freedom of Information/Privacy Act Officer, P.O. Box 2218, Waldorf, MD 20604-2218.

Requester must provide their name, address, phone number, e-mail address, a brief description of the information they are seeking and are required to sign and date the penalty of perjury clause attesting that they are the person they say they are.

RECORD ACCESS PROCEDURES:

Individuals seeking access to information about themselves contained in this system should address written inquiries to the Chief, Information Release Branch, HQ AFOSI/XILI, ATTN: Freedom of Information/Privacy Act Officer, P.O. Box 2218, Waldorf, MD 20604-2218.

Requester must provide their name, address, phone number, e-mail address, a brief description of the information they are seeking and are required to sign and date the penalty of perjury clause attesting that they are the person they say they are.

CONTESTING RECORD PROCEDURES:

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332; 32 CFR part 806b; or may be obtained from the system manager.

RECORD SOURCE CATEGORIES:

Information obtained from previous employers, financial institutions, educational institutions, police and investigating officers, the bureau of motor vehicles, a state or local government, an international organization, a corporation, witnesses, or source documents (such as reports) prepared on behalf of the Air Force by boards, committees, panels, auditors, and so forth. Data is extracted from individual military or civilian personnel records.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

Investigatory material compiled solely for the purpose of determining suitability, eligibility, or qualifications for federal civilian employment, military service, federal contracts, or access to classified information may be exempt pursuant to 5 U.S.C. 552a(k)(5), but only to the extent that such material would reveal the identity of a confidential source.

An exemption rule for this record system has been promulgated in accordance with 5 U.S.C. 553(b)(1), (2) and (3) and (e) and published in 32 CFR part 806b. For additional information, contact the system manager.

FEDERAL REGISTER HISTORY: