Department of the Army

A0025-1 CIO G6

SYSTEM NAME:

Army Knowledge Online (AKO) Information System Records  (January 09, 2007,  72 FR 956)

SYSTEM LOCATION:

United States Army Program Executive Office, Enterprise Information Systems, 9350 Hall Road, Suite 141 Fort Belvoir, Va. 22060-5526.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Department of Defense military personnel (active component and reserve component), DoD civilian personnel, retired service members, and authorized guests (family members of DoD personnel, etc.) requiring or requesting access to AKO.

CATEGORIES OF RECORDS IN THE SYSTEM:

Name, Operator's/user's identification, Social Security Number, birth date; email address, organizational address, telephone and fax numbers; military rank/grade, military branch, military MOS, assigned password; and account types.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

10 U.S.C. 3013, Secretary of the Army; Department of Defense Directive 8500.1, Information Assurance (IA); DoD Instruction 8500.2, Information Assurance Implementation; AR 25-1, Army Knowledge Management and Information Technology; Army Regulation 25-2, Information Assurance; and E.O. 9397(SSN).

PURPOSE(S):

To register users in order to facilitate electronic communications among DoD personnel and other authorized guest users. This system serves as an Army controlled repository for information needed by DoD personnel necessary for performance of duties and other DoD-related functions. Access is controlled based on individual needs for specific types of information. Statistical data, with all personal identifiers removed, may be used by management for system efficiency, workload calculation, or reporting purposes.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: The DoD 'Blanket Routine Uses' set forth at the beginning of the Army's compilation of systems of records notices also apply to this system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:


STORAGE:

Records are stored on electronic storage media.

RETRIEVABILITY:

Data is retrieved by individual's name.

SAFEGUARDS:

Computerized records maintained in a controlled area are accessible only to authorized personnel. Physical and electronic access is restricted to designated individuals having a need therefore in the performance of official duties. Buildings are equipped with alarms, cameras, and personnel on around the clock.

RETENTION AND DISPOSAL:

Disposition pending (until the National Archives and Records Administration has approved retention and disposition of these records, treat as permanent).

SYSTEM MANAGER(S) AND ADDRESS:

Chief Information Officer, Department of the Army, 107 Army Pentagon, Washington, DC 20310-0107.

NOTIFICATION PROCEDURE:

Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the Chief Information Officer, Department of the Army, 107 Army Pentagon, Washington, DC 20310-0107. For verification purposes, individual should provide full name, SSN, and signature.

RECORD ACCESS PROCEDURES:

Individuals seeking to access records about themselves contained in this system of records should address written inquiries to the Chief Information Officer, Department of the Army, 107 Army Pentagon, Washington, DC 20310-0107. For verification purposes, individual should provide full name, SSN, and signature.

CONTESTING RECORD PROCEDURES:

The Army's rules for accessing records and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505 or may be obtained from the system manager.

RECORD SOURCE CATEGORIES:

From the individual, and Defense Manpower Data Center's Defense Enrollment Eligibility Reporting System.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

FEDERAL REGISTER HISTORY: