SYSTEM NAME:
Junior Reserve Officer Training
Corps Payment Reimbursement System (August 07, 2009, 74 FR 39663)
SYSTEM LOCATION:
Defense Finance and Accounting Service, 8899 East 56th
Street, Indianapolis, IN 46269-0002.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
All military retirees who
participate in the Junior Reserve Officer Training Corps (JROTC) Instructor
Program at selected high schools within the continental United States and various overseas locations.
CATEGORIES OF RECORDS IN THE SYSTEM:
Personal information regarding
name, Social Security Number, school/school district name and address,
applicable active duty entitlement amounts, and current gross retired pay
amounts. Military Services' applicable contribution percentage, gross and net
contribution percentage, gross and net contribution amounts, and current
employment period beginning and closing dates.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
10 U.S.C. 2031, as amended, Junior
Reserve Officers' Training Corps, Reserve Officers' Training Corps Program for
Secondary Educational Institutions; DoD Instruction 1205.13, Junior Reserve
Officers Training Corps Program; DoDFMR 7000.14-R, Volume 10, Chapter 21;
Headquarters, Defense Finance and Accounting Service, Memorandum of April 10,
1996; (Department of the Navy, Headquarters, U.S. Marine Corps, Memorandum of
April 26, 1996; Department of the Navy, Office of the Assistant Secretary,
Memorandum of June 21, 1996; Department of the Navy, Office of the Assistant
Secretary, Memorandum of June 21, 1996, and E.O. 9397 (SSN), as amended.
PURPOSE(S):
The purpose of this system is as
follows:
To accomplish payroll computations
and the reimbursement portion of the Junior Reserve Officer Training Corps
Instructor Program.
To provide statements and/or
reports to each instructor and school/school district.
To answer inquiries from applicable
Services and/or financial institution where funds were distributed.
To provide information required by
an auditor during an audit of the program.
To assist the Services with audit
of individual instructor, school, and/or school district.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:
In addition to those disclosures
generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records
contained therein may specifically be disclosed outside the DoD as a routine
use pursuant to 5 U.S.C. 552a(b)(3) as follows:
To the school/school district to provide information regarding the
instructor's computed minimum instructor pay, and the amount being reimbursed
by the applicable Military Service.
To the Treasury Department to provide information on check issues and
electronic funds transfers.
To the Federal Reserve Banks to distribute payments made through the direct
deposit system to financial organizations or their processing agents authorized
by individuals to receive and deposit payments in their accounts.
The DoD 'Blanket Routine Uses' published at the beginning of
the DFAS compilation of systems of records notices also apply to this system.
Disclosure to consumer reporting
agencies:
Disclosures pursuant to 5 U.S.C.
552a(b)(12) may be made from this system to 'consumer reporting agencies' as
defined in the Fair Credit Reporting Act, 15 U.S.C. 1681a(f) or the Federal
Claims Collection Act of 1966, 31 U.S.C. 3701(a)(3). The purpose of the
disclosure is to aid in the collection of outstanding debts owed to the Federal
Government; typically, to provide an incentive for debtors to repay delinquent
Federal Government debts by making these debts part of their credit records.
The disclosure is limited to information necessary to establish the identity
of the individual, including name, address, and taxpayer identification number
(Social Security Number); the amount, status, and history of the claim; and the
agency or program under which the claim arose.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
The records are hard copy documents
or electronic storage media.
RETRIEVABILITY:
Name and Social Security Number.
SAFEGUARDS:
Records are stored in an office
building protected by guards, controlled screening, use of visitor registers,
electronic access, and/or locks. Access to records is limited to
authorized individuals who are properly screened and cleared on a need-to-know
basis in the performance of their official duties. Passwords and digital
signatures are used to control access to the system data, and procedures are in
place to deter and detect browsing and unauthorized access. Physical and
electronic access are limited to persons responsible for servicing and
authorized to use the system.
RETENTION AND DISPOSAL:
Records are cut off at the end
of each month or the end of each fiscal year and then maintained for 1 year or
up to 6 years and 3 months from date of cut off. Destruction is by tearing,
shredding, pulping, macerating, or burning.
SYSTEM MANAGER(S) AND ADDRESS:
Deputy Director, Air Force Military
Pay Operations, Defense Finance and Accounting Service, 8899 E. 56th
Street, Indianapolis, IN 46249-0002.
NOTIFICATION PROCEDURE:
Individuals seeking to determine
whether information about themselves is contained in this system of records
should address written inquiries to the Defense Finance and Accounting Service,
Freedom of Information/Privacy Act Program Manager, Corporate Communications
and Legislative Liaison, 8899 E. 56th Street, Indianapolis, IN 46249-0150.
Individuals should furnish full name, Social Security Number, current
address, telephone number.
RECORD ACCESS PROCEDURES:
Individuals seeking access to
information about themselves contained in this system of records should address
written inquiries to the Defense Finance and Accounting Service, Freedom of
Information/Privacy Act Program Manager, Corporate Communications and
Legislative Liaison, 8899 E. 56th Street, Indianapolis, IN 46249-0150.
Individuals should furnish full
name, Social Security Number, current address, telephone number.
CONTESTING RECORD PROCEDURES:
The DFAS rules for accessing records,
for contesting contents and appealing initial agency determinations are
published in DFAS Regulation 5400.11-R; 32 CFR part 324; or may be obtained
from the Freedom of Information/Privacy Act Program Manager, Corporate
Communications and Legislative Liaison, 8899 E. 56th Street,
Indianapolis, IN 46249-0150.
RECORD SOURCE CATEGORIES:
Individuals; school/school district
offices; applicable Military Services; and the Defense Retiree and Annuitant
(Pay) System (DRAS).
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
FEDERAL REGISTER HISTORY: