Business Management Redesign (E-BIZ) (August 23, 2013, 78 FR 52518)
Defense Enterprise Computing Center (DECC), 5450 Carlisle Pike, Bldg 308 NE, Mechanicsburg, PA 17050-0975.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
DoD civilian employees.
CATEGORIES OF RECORDS IN THE SYSTEM:
Name, Social Security Number (SSN), time and attendance information, leave balances, purchase information, disbursements, workcounts, cost allocation, and manpower data.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301, Departmental Regulations; Defense Financial Management Regulation (DoDFMR), 7000.14-R, Vol 8; 31 U.S.C. 3512, Executive agency accounting and other financial management reports and plans; 31 U.S.C. 3513, Financial reporting and accounting system; and E.O. 9397 (SSN), as amended.
The system is a feeder system that has a suite of business processes that integrates resource, accounting, financial and other business functions into a comprehensive management information planning system. The data will include budget information, manpower data, performance measures, workload management, time and attendance, labor reporting, work counts, cost accounting, funds control, accounts payable and receivable, general ledger, and financial reporting. It will be used to produce useful, timely and accurate management and financial data, allow users to do analysis and reconciliation to ensure data accuracy, provide decision and planning tools for management, and provide timely and accurate financial statements.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, as amended, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
The DoD Blanket Routine Uses published at the beginning of the DFAS compilation of record system notices may apply to this system.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:
Paper records and electronic storage media.
Retrieved by name and/or SSN.
Records are maintained in a controlled facility. Physical entry is restricted by the use of locks, guards, and is accessible only to authorized personnel. Access to records is limited to person(s) responsible for servicing the record in performance of their official duties and who are properly screened and cleared for need-to-know. Access to computerized data is limited to CAC enabled users and restricted by passwords, which are changed according to agency security policy.
RETENTION AND DISPOSAL:
Records are cut off at the end of the payroll year and destroyed after audit or when six years old, whichever is sooner. Records are destroyed by degaussing the electronic media and recycling hardcopy records. The recycled hardcopies are destroyed by shredding, burning, or pulping.
SYSTEM MANAGER(S) AND ADDRESS:
Defense Finance and Accounting Service, E-Biz System Manager, Program Management Office, Building 11, Section 12, 3990 East Broad St, Columbus, Ohio 43213-1152.
Individuals seeking to determine whether information about themselves is contained in this record system should address written inquiries to the Defense Finance and Accounting Service, Freedom of Information/Privacy Act Program Manager, Corporate Communications, DFAS-ZCF/IN, 8899 E. 56th Street, Indianapolis, IN 46249-0150.
Requests should contain individual's full name, SSN for verification, current address for reply, and provide a reasonable description of what they are seeking.
RECORD ACCESS PROCEDURES:
Individuals seeking access to information about themselves contained in this record system should address written inquiries to Defense Finance and Accounting Service, Freedom of Information/Privacy Act Program Manager, Corporate Communications, DFAS-ZCF/IN, 8899 E. 56th Street, Indianapolis, IN 46249-0150.
Request should contain individual's full name, SSN for verification, current address to reply, and telephone number.
CONTESTING RECORD PROCEDURES:
The Defense Finance and Accounting Service (DFAS) rules for accessing records, for contesting contents and appealing initial agency determinations are published in Defense Finance and Accounting Service Regulation 5400.11-R, 32 CFR 324; or may be obtained from the Defense Finance and Accounting Service, Freedom of Information/Privacy Act Program Manager, Corporate Communications, DFAS-ZCF/IN, 8899 E. 56th Street, Indianapolis, IN 46249-0150.
RECORD SOURCE CATEGORIES:
From the individual concerned and DoD components.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
FEDERAL REGISTER HISTORY:
November 12, 2008, 73 FR 66859; August 23, 2013, 78 FR 52518.