Standard Negotiable Instrument ProcessingSystem. (March 12, 2014, 79 FR 14010)
Defense Information Systems Agency,
Defense Enterprise Computing Center � Ogden, 7879 Wardleigh Road,
Building 891, Hill Air Force Base,
Defense Finance and Accounting Service � Indianapolis, 8899 E. 56th Street, Indianapolis, IN 46249-2700.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
United States Army Active and Reserve
CATEGORIES OF RECORDS IN THE SYSTEM:
Individual's name, Social Security Number (SSN), home and
mailing address, military branch of service, member�s status, check payment
information such as check numbers, and payee names.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301, Departmental Regulations;
Department of Defense Financial Management Regulation (DoDFMR) 7000.14-R, Volume
5; 5 U.S.C. Sections 3512 and 3513 and E.O. 9397 (SSN).
A processing system, designed to process checks for U.S.
Army Active and Reserve military members.�
As a management tool it will produce reports for reconciliation of these
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under 5
U.S.C. 552a(b) of the Privacy Act, these records or
information contained therein may specifically be disclosed outside the DoD as
a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
To the U.S. Department of the Treasury to provide
information on check issues and electronic funds transfers.
To Federal Reserve banks to distribute payments made through
the direct deposit system to financial organizations or their processing agents
authorized by individuals to receive and deposit payments in their accounts.
The DoD �Blanket Routine Uses�
published at the beginning of the DFAS compilation of systems of records
notices apply to this system.�
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:
Electronic storage media.
Name, Social Security Number(SSN),
and check number.
Records are maintained in a controlled facility. Physical entry is restricted by the use of locks, guards, and is accessible only to authorized personnel. Access to records is limited to person(s) responsible for servicing the record in performance of their official duties and who are properly screened and cleared for need-to-know. Access to computerized data is limited to CAC enabled users and restricted by passwords, which are changed according to agency security policy.
RETENTION AND DISPOSAL:
Records may be temporary in nature and deleted when actions
are completed, superseded, obsolete, or no longer needed.� Other records may be cut off at the end of
the payroll year, or destroyed up to 6 years and 3 months after cutoff. Records
are destroyed by degaussing.
SYSTEM MANAGER(S) AND ADDRESS:
Defense Finance and Accounting Service - Indianapolis, Information Technology
Directorate, Systems Manager, 8899
East 56th Street, Indianapolis, IN 46249-2700
Individuals seeking to determine whether information about themselves is contained in this record system should address written inquiries to the Defense Finance and Accounting Service, Freedom of Information/Privacy Act Program Manager, Corporate Communications, DFAS-ZCF/IN, 8899 E. 56th Street, Indianapolis, IN 46249-0150.
Requests should contain individual’s full name, SSN for verification, current address for reply, and provide a reasonable description of what they are seeking.
RECORD ACCESS PROCEDURES:
Individuals seeking access to information about themselves contained in this record system should address written inquiries to Defense Finance and Accounting Service, Freedom of Information/Privacy Act Program Manager, Corporate Communications, DFAS-ZCF/IN, 8899 E. 56th Street, Indianapolis, IN 46249-0150.
Request should contain individual’s full name, SSN for verification, current address for reply, and telephone number.
CONTESTING RECORD PROCEDURES:
The Defense Finance and Accounting Service (DFAS) rules for accessing records, for contesting contents and appealing initial agency determinations are published in Defense Finance and Accounting Service Regulation 5400.11-R, 32 CFR 324; or may be obtained from the Defense Finance and Accounting Service, Freedom of Information/Privacy Act Program Manager, Corporate Communications, DFAS-ZCF/IN, 8899 E. 56th Street, Indianapolis, IN 46249-0150.
RECORD SOURCE CATEGORIES:
The individual, DFAS Defense Joint
Military Payroll System, and the U.S. Army active and reserve members.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
FEDERAL REGISTER HISTORY: