Defense Intelligence Agency

LDIA 06-0004

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SYSTEM NAME:

Recall Rosters  (September 13, 2012,  77 FR 56625)

SYSTEM LOCATION:

Organizational elements and offices, Defense Intelligence Agency, 200 MacDill Blvd, Washington, DC 20340-0001.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Civilian employees, military personnel, and contractors employed, assigned, or detailed to the Defense Intelligence Agency.

CATEGORIES OF RECORDS IN THE SYSTEM:

Individual's name, organization and home address, work, home, cellular and pager numbers, home e-mail address, emergency contact information such as name, address and telephone number, contact listing files, organizational telephone directories, and listing of office personnel.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

DoD D 3020.26, Department of Defense Continuity Programs; DIA(I) 2000.3 Antiterrorism (AT) Program; and DIA Chief of Staff Memo, U-1950/CS Emergency Notification System.

PURPOSE(S):

To enable the DIA to recall personnel to their place of duty, for use in emergency notifications, and to perform relevant functions, requirements, and actions consistent with managerial functions during an emergency.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:

In addition to the disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The DoD Blanket Routine Uses set forth at the beginning of DIA's compilation of systems of records notices apply to this system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:


STORAGE:

Paper and electronic storage media.

RETRIEVABILITY:

By last name of the individual.

SAFEGUARDS:

Records are stored in office buildings protected by guards, controlled screenings, use of visitor registers, electronic access, and/or locks. Access to records is limited to individuals who are properly screened and cleared on a need-to-know basis in the performance of their duties. Passwords and User ids are used to control access to the system data, and procedures are in place to deter and detect browsing and unauthorized access. Physical and electronic access is limited to persons responsible for servicing and authorized to use the system. Removal of information beyond component control is authorized and must be safeguarded when not in use.

RETENTION AND DISPOSAL:

Records are temporary and destroyed when the individual is no longer with the agency. Electronic records are deleted from the system, paper records are destroyed by shredding, burning or pulping.

SYSTEM MANAGER(S) AND ADDRESS:

Directorate for Administration, Office of Contingency Operations, Defense Intelligence Agency, 200 MacDill Blvd, Washington, DC 20340-0001.

NOTIFICATION PROCEDURE:

Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to the DIA Freedom of Information Act Office (DAN-1A), Defense Intelligence Agency, 200 MacDill Blvd, Washington, DC 20340-0001.

Request should contain the individual's full name, current address, and telephone number.

RECORD ACCESS PROCEDURES:

Individuals seeking access to information about themselves contained in this system of records, should address written inquiries to the DIA Freedom of Information Act Office, Defense Intelligence Agency (DAN-1A), 200 MacDill Blvd, Washington, DC 20340-0001.

Request should contain the individual's full name, current address, and telephone number.

CONTESTING RECORD PROCEDURES:

DIAs rules for accessing records, for contesting contents and appealing initial agency determinations are published in DIA Instruction 5400.001, Defense Intelligence Agency Privacy Program; or may be obtained from the system manager.

RECORD SOURCE CATEGORIES:

The individual and information migrated from the agency Human Resources Data Base.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

FEDERAL REGISTER HISTORY:

April 16, 2010, 75 FR 19946; September 13, 2012, 77 FR 56625