Firearms Registration Records (April 30, 2009, 74 FR 19941)
Defense Logistics Agency field
activities. Addresses may be obtained
from the system manager.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals required to register
personal firearms with the Defense Logistics Agency.
CATEGORIES OF RECORDS IN THE SYSTEM:
The file includes name, addresses,
Social Security Number, and telephone numbers. The file also includes firearm
registration forms, and other documents relating to registration of privately
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Section 21 of the Internal Security
Act 1950 (50 U.S.C. 797, et seq.); DoD Instruction 5200.8, Security of DOD
Installations and Resources; DOD Directive 5105.22, Defense Logistics Agency;
and E.O. 9397 (SSN).
Information is used by security
officers and police force personnel to ensure proper maintenance and
safekeeping of privately owned firearms by personnel residing on DLA controlled
premises or who are required to register firearms with DLA. Records may also be
used to identify the owner of a particular firearm.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:
In addition to those disclosures
generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these
records contained therein may specifically be disclosed outside the DoD as a
routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
The DoD Blanket Routine Uses also
apply to this system of records.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:
Records may be stored on paper
and/or on electronic storage media.
Records are retrieved by subject
individual's name or Social Security Number (SSN).
Records are maintained in
areas accessible only to DLA Headquarters and field activities security
supervisory and staff personnel who use the records to perform their duties.
All records are maintained on closed military installations with security force
personnel performing installation access control and random patrols. Common
Access Cards and personal identification numbers are used to authenticate
authorized desktop and laptop computer users. Computer servers are scanned
quarterly or monthly to assess system vulnerabilities. Systems security updates
are accomplished daily. The computer files are password protected with access
restricted to authorized users with a need for the information. Records are
secured in locked or guarded buildings, locked offices, or locked cabinets
during non duty hours, with access restricted during duty hours to authorized
users with a need for the information.
RETENTION AND DISPOSAL:
Destroy 6 months after cancellation
of registration or departure of the registrant from the jurisdiction of the
SYSTEM MANAGER(S) AND ADDRESS:
Security managers within the
DLA field activity responsible for the operation of security forces and staff
at the DLA field activity.
Individuals seeking to determine
whether information about themselves is contained in this system of records
should address written inquiries to the Privacy Act Office, Headquarters,
Defense Logistics Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite 1644,
Fort Belvoir, VA
Inquiry should contain subject
individual's full name, Social Security Number, home address, and location of
DLA installation where firearm was registered.
RECORD ACCESS PROCEDURES:
Individuals seeking access to
information about them contained in this system of records should address
written inquiries to the Privacy Act Office, Headquarters, Defense Logistics
Agency, ATTN: DGA, 8725 John J.
Kingman Road, Suite 1644, Fort Belvoir,
Inquiry should contain subject individual's
full name, current address and telephone numbers of the individual.
CONTESTING RECORD PROCEDURES:
The DLA rules for accessing
records, for contesting contents, and appealing initial agency determinations
are contained in 32 CFR part 323, or may be obtained from the Privacy Act
Office, Headquarters, Defense Logistics Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite 1644, Fort
Belvoir, VA 22060-6221.
RECORD SOURCE CATEGORIES:
The individual, security and police
EXEMPTIONS CLAIMED FOR THE SYSTEM:
FEDERAL REGISTER HISTORY: