Reserve Officer Training Corps (NJROTC) Payment Reimbursement System (July 20, 2009, 74 FR 35171)
Program (CD211), 250 Dallas Street, Suite A, Pensacola, FL 32508-5268.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
retirees who participate in the NJROTC Instructor Program at selected high
schools within the continental United States and various overseas locations.
CATEGORIES OF RECORDS IN THE SYSTEM:
Security Number (SSN), school/school district name and address, applicable
active duty entitlement amounts, and current gross retired pay amounts. Navy's
applicable contribution percentage, gross and net contribution percentage,
gross and net contribution amounts, and current employment period beginning and
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
10 U.S.C. 2031,
Junior Reserve Officers' Training Corps, Reserve Officers' Training Corps
Program for Secondary Educational Institutions; DoD Instruction 1205.13, Junior
Reserve Officers Training Corps (JROTC) Program; DoDFMR Volume 10, Chapter 21;
OPNAVINST 1533.5A, Naval Junior Reserve Officers Training Corps (NJROTC); and
E.O. 9397 (SSN), as amended.
payroll computations and the reimbursement portion of the NJROTC Instructor
Program; to provide statements and/or reports to each instructor and
school/school district; to answer inquiries from instructors, school districts
or financial institutions where funds are distributed; to provide information
required by an auditor during an audit of the program; and to assist the
Department of the Navy with any audit of individual instructor, school/school
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:
In addition to
those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act
of 1974, these records contained therein may specifically be disclosed outside
the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows
school/school district to provide information regarding the instructor's
computed minimum instructor pay, and the amount being reimbursed by the Navy.
To the Treasury
Department to provide information on check issues and electronic funds
To the Federal
Reserve Banks to distribute payments made through the direct deposit system to
financial organizations or their processing agents authorized by individuals to
receive and deposit payments in their accounts.
The DoD Blanket
Routine Uses published at the beginning of the Navy's compilation of systems of
records notices also apply to this system.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:
Paper records in
file folders and electronic storage media.
retrieved by Instructor Name, Instructor Social Security Number (SSN), School
Identification Code, School Name, District Identification Code, District Name,
Retired Pay Grade, or by any combination of data elements within the database.
As a minimum,
records are accessed by person(s) responsible for servicing, and authorized to
use, the record system in performance of their official duties and properly
screened and cleared for the need-to-know. Additionally, records are stored in
locked file cabinets.
Access to the
building is controlled through utilization of a swipe card. All guests are
escorted. Access to electronic documents is limited by an officially issued
Common Access Card (CAC) that is password protected.
RETENTION AND DISPOSAL:
and electronic storage media are maintained for a period of up to 6 years and 3
months from the fiscal year in which they were created, after which they are
destroyed at the system location. If storage space is unavailable for this
period of time, they may be sent to the Regional Records Service Facilities for
the retention period. Destruction is by tearing, shredding, pulping,
macerating, or burning.
SYSTEM MANAGER(S) AND ADDRESS:
Training Command, Citizenship Development, 250 Dallas Street, Suite A,
Pensacola, FL 32526.
seeking to determine whether information about themselves is
contained in this system of records should address written inquiries to the
Naval Service Training Command, Citizenship Development (NJROTC), 250 Dallas
Street, Suite A, Pensacola, FL 32526-5268.
contain individual's full name, Social Security Number (SSN) and the name of
school. If the individual is no longer an NJROTC instructor, please provide
dates of service as an instructor.
The request must
be signed, include current address and telephone number.
RECORD ACCESS PROCEDURES:
seeking access to information about themselves contained in this system of
records should address written inquiries to the Naval Service Training Command,
Citizenship Development (NJROTC), 250 Dallas Street Suite A, Pensacola FL
contain individual's full name, Social Security Number (SSN) and if currently
an NJROTC instructor, name of school. If no longer an NJROTC instructor,
provide dates of service as an instructor.
The request must
be signed, include current address and telephone number. The system manager may
require an original signature or a notarized signature as a means of proving
the identity of the individual requesting access to the records.
CONTESTING RECORD PROCEDURES:
The Navy's rules
for accessing records and contesting contents and appealing initial agency
determinations are published in Secretary of the Navy Instruction 5211.5 and 32
CFR part 701. They may also be obtained from the system manager.
RECORD SOURCE CATEGORIES:
instructors; school/school district offices; Department of the Navy and the
Defense Retiree and Annuitant System.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
FEDERAL REGISTER HISTORY: