SYSTEM NAME:

Child Sexual Abuse (CSA) Case Management System  (January 29, 2007,  72 FR 3983)

SYSTEM LOCATION:

Navy Installations Command (N9113), 2713 Mitscher Road SW Ste 300, Anacostia Annex, DC 20373-5802.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Navy active duty personnel alleged to have committed or been involved with Child Sexual Abuse (CSA) cases.

CATEGORIES OF RECORDS IN THE SYSTEM:

Alleged offender’s name, Social Security Number, date of birth, rank, military address, year(s) of alleged incident, expiration of active obligated service, projected rotation date, number of victims, notes, case determination, case number, subsequent reviews.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

10 U.S.C. 5013, Secretary of the Navy; E.O. 9397 (SSN); and OPNAV Instruction 1752.2A, Family Advocacy Program.

PURPOSE(S):

To maintain copies of all reported Child Sexual Abuse (CSA) cases and maintain a computerized database of alleged CSA offenders for use in tracking the individual, collecting statistics, conducting research studies, complying with Child Protective Service requirements at state and local levels, and assisting in the development of CSA program policy issues.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows

To Federal, state, or local government agencies when it is deemed appropriate to utilize civilian resources in the counseling and treatment of individuals or families involved in abuse or neglect; or when it is deemed appropriate or necessary to refer a case to civilian authorities for civil or criminal law enforcement.

To officials and employees of Federal, state, and local governments and agencies when required by law and/or regulation in furtherance of local communicable disease control, family abuse prevention programs, preventive medicine and safety programs, and other public health and welfare programs.

To officials and employees of local and state governments and agencies in the performance of their official duties relating to professional certification, licensing, and accreditation of health case providers.

To law enforcement officials to protect the life and welfare of third parties.  This release will be limited to necessary information.  Consultation with the hospital or regional judge advocate is advised.

The DoD 'Blanket Routine Uses' that appear at the beginning of the Navy’s compilation of systems notices also apply to this system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper and automated records.

RETRIEVABILITY:

Name and Social Security Number.

SAFEGUARDS:

These files are highly sensitive and must be protected from unauthorized disclosure.  While records may be maintained in various kinds of filing equipment, specific emphasis is given to ensuring that the equipment areas are monitored or have controlled access.  Information maintained on the computer is password protected.  Computer terminals are located in supervised areas with an access controlled system.

RETENTION AND DISPOSAL:

Paper records closed before 1 January 1998 will be maintained on site for a period of four years, after which they will be retired to the National Personnel Records Center, 9700 Page Avenue, St. Louis, MO 63132-5100 and held for a period of 50 years.  All paper records closed on or after 1 January 1998, will be maintained on site for a period of five years, after which they will be destroyed, with only the electronic records being maintained for 50 years.

SYSTEM MANAGER(S) AND ADDRESS:

Commander Navy Installations Command (N9113), 2713 Mitscher Road SW, Suite 300, Anacostia Annex, DC 20373-5802.

NOTIFICATION PROCEDURE:

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Commander Navy Installations Command (N9113), 2713 Mitscher Road SW, Suite 300, Anacostia Annex, DC 20373-5802.

Request should contain full name and Social Security Number of the individual and be signed.

RECORD ACCESS PROCEDURES:

Individuals seeking access to records about themselves contained in this system of records should address written inquiries to the Commander Navy Installations Command (N9113), 2713 Mitscher Road SW, Suite 300, Anacostia Annex, DC 20373-5802.

Request should contain full name and Social Security Number of the individual and be signed.

CONTESTING RECORD PROCEDURES:

The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701, or may be obtained from the system manager.

RECORD SOURCE CATEGORIES:

Family advocacy files.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

FEDERAL REGISTER HISTORY: