Department of the Navy (Navy and Marine Corps)

N05354-1

SYSTEM NAME:

Military Equal Opportunity Network (MEONet)  (June 24, 2013,  78 FR 37800)

SYSTEM LOCATION:

Human Resources Technologies (HRTec), 5400 Shawnee Road, Suite 201, Alexandria, VA 22312-2300.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Military personnel who are involved in formal or informal complaints or investigations involving aspects of equal opportunity or hazing and/or who have initiated or were the subject of correspondence concerning aspects of equal opportunity or hazing.

CATEGORIES OF RECORDS IN THE SYSTEM:

Correspondence and records concerning incident data endorsements and recommendations, formal and informal complaints and investigations concerning aspects of equal opportunity or hazing. Complainant's name, race, ethnicity, gender, rank/rate, age, Unit Identification Code (UIC), phone number, type of complaint filed, and case number are documented.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301, Departmental Regulations; SECNAVINST 5300.26D, Department of the Navy (DON) Policy on Sexual Harassment; SECNAVINST 5350.16A, Equal Opportunity (EO) Within the Department of the Navy (DON); and OPNAVINST 5354.1F, Navy Equal Opportunity Policy.

PURPOSE(S):

To provide a centralized database for hazing and equal opportunity formal and informal complaints, and to assist in equal opportunity measures, such as complaints, investigations, and correspondence.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:

In addition to those disclosures generally permitted under 5 U.S.C. 552a (b) of the Privacy Act of 1974, as amended, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a (b)(3) as follows:

The DoD Blanket Routine Uses that appear at the beginning of the Navy's compilation of system of records notices may apply to this system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:


STORAGE:

Paper and/or electronic storage media.

RETRIEVABILITY:

The type of Equal Opportunity or hazing complaint filed, by case number or complainant last name.

SAFEGUARDS:

User name and passwords provided by the Navy Equal Opportunity Office or by Equal Opportunity Advisors; DoD approved Secure Socket Layering. Manual records and computer print outs are available only to authorized personnel having a need-to-know.

RETENTION AND DISPOSAL:

Records are maintained for three years after retirement and then destroyed.

SYSTEM MANAGER(S) AND ADDRESS:

Chief of Naval Personnel, OPNAV N134, 701 South Courthouse Road, Arlington, VA 22204-2472.

NOTIFICATION PROCEDURE:

Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the local activity where assigned. Official mailing addresses are available in the Standard Navy Distribution List (SNDL) published as an appendix to the Navy's compilation of system of records notices.

The letter should contain full name and signature of the requester. The system manager may require an original signature or a notarized signature as a means of proving the identity of the individual requesting access to the records.

The individual may visit their local activity Equal Opportunity Advisor or Command Managed Equal Opportunity Program Manager to review files entered at the command level. Records can only be accessed by the command that entered a specific case or that command's chain of command. Records are only searchable by the name of the complainant. Proof of identification will consist of Military Identification Card for persons having such cards, or other picture-bearing identification.

RECORD ACCESS PROCEDURES:

Individuals seeking access to records about themselves contained in this system of records should address a written request to the local activity where assigned. Official mailing addresses are available in the Standard Navy Distribution List (SNDL) published as an appendix to the Navy's compilation of systems of records notices.

The letter should contain full name and signature of the requester. The system manager may require an original signature or a notarized signature as a means of proving the identity of the individual requesting access to the records.

The individual may visit their local activity Equal Opportunity Advisor or Command Managed Equal Opportunity Program Manager to review files entered at the command level. Records can only be accessed by the command that entered a specific case or that command's chain of command. Proof of identification will consist of Military Identification Card for persons having such cards, or other picture-bearing identification.

CONTESTING RECORD PROCEDURES:

The Navy's rules for accessing records and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.

RECORD SOURCE CATEGORIES:

Federal, state, and local court documents, military investigatory reports, and general correspondence concerning individual.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

Information specifically authorized to be classified under E.O. 12958, as implemented by DoD 5200.1-R, may be exempt pursuant to 5 U.S C. 552a (k)(1).

Investigatory material complied solely for the purpose of determining suitability, eligibility, or qualifications for federal civilian employment, military service, federal contracts, or access to classified information may be exempt pursuant to 5 U.S.C. 552a(k)(5), but only to the extent that such material would reveal the identity of a confidential source.

An exemption rule for this system has been promulgated in accordance with the requirements of 5 U.S.C. 553(b)(1), (2) and (3), (c) and (e) and published in 32 CFR Part 701, subpart G. For additional information contact the system manager.

FEDERAL REGISTER HISTORY:

May 9, 2003, 68 FR 24959; June 24, 2013, 78 FR 37800.