National Security Agency/Central Security Service

GNSA 14

SYSTEM NAME:

NSA/CSS Library Patron File Control System  (July 30, 2013,  78 FR 45913)

SYSTEM LOCATION:

National Security Agency/Central Security Service, 9800 Savage Road, Ft. George G. Meade, MD 20755-6000.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

NSA civilian employees, active duty military assignees to NSA, or contractors assigned to NSA, who have approval of their contracting representative, are given permission to borrow items from the NSA/CSS library.

CATEGORIES OF RECORDS IN THE SYSTEM:

File consists of borrower's name, Standard Identifier (SID), work organization, work telephone number, contracting sponsor's name, and library materials borrowed.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

Section 6 of the National Security Agency Act of 1959, Pub. L. 86-36, (codified at 50 U.S.C. Section 402 note); and Department of Defense Instruction 1015.10, Military Morale, Welfare, and Recreation (MWR) Programs.

PURPOSE(S):

To track and administer the use of NSA/CSS library materials.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, as amended, these records may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The DoD "Blanket Routine Uses" set forth at the beginning of the NSA/CSS' compilation of systems of records notices apply to this system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:


STORAGE:

Electronic storage media.

RETRIEVABILITY:

By name, Standard Identifier (SID), or by title of the library material borrowed.

SAFEGUARDS:

Buildings are secured by a series of guarded pedestrian gates and checkpoints. Access to facilities is limited to security-cleared personnel and escorted visitors only. Access to electronic records is limited and controlled by computer password protection.

RETENTION AND DISPOSAL:

Once a borrower has registered with the library, the borrower remains registered until he/she leaves the Agency. Disposal of records is accomplished by deletion from the database. Delete when superseded or obsolete.

SYSTEM MANAGER(S) AND ADDRESS:

Chief, Advanced Intelligence Research Services, National Security Agency/Central Security Service, 9800 Savage Road, Ft. George G. Meade, MD 20755-6000.

NOTIFICATION PROCEDURE:

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the National Security Agency/Central Security Service, Freedom of Information Act/Privacy Act Office, 9800 Savage Road, Suite 6248, Ft. George G. Meade, MD 20755-6248.

Written inquiries should contain the individual's full name, mailing address and signature.

RECORD ACCESS PROCEDURES:

Individuals seeking access to information about themselves contained in this system should address written inquiries to the National Security Agency/Central Security Service, Freedom of Information Act/Privacy Act Office, 9800 Savage Road, Suite 6248, Ft. George G. Meade, MD 20755-6248.

Written inquiries should contain the individual's full name, mailing address and signature.

CONTESTING RECORD PROCEDURES:

The NSA/CSS rules for contesting contents and appealing initial determinations are published at 32 CFR part 322 or may be obtained by written request addressed to the National Security Agency/Central Security Service, Freedom of Information Act/Privacy Act Office, 9800 Savage Road, Suite 6248, Ft. George G. Meade, MD 20755-6248.

RECORD SOURCE CATEGORIES:

Contents of the record are obtained from the individual borrower and from the Searchlight database.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

Portions of this file may be exempt under 5 U.S.C. 552a(k)(1) and (k)(4), as applicable. An exemption rule for this record system has been promulgated according to the requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) and (e) and published in 32 CFR part 322. For additional information contact the system manager.

FEDERAL REGISTER HISTORY:

August 19, 2009, 74 FR 41869; July 30, 2013, 78 FR 45913.