Office of the Inspector General

CIG-19

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SYSTEM NAME:

Office of Inspector General – Emergency Alert Notification System  (July 05, 2013,  78 FR 40447)

SYSTEM LOCATION:

Kingdomware Technologies, Inc., 11186 Bel Aire Ct, Waldorf, MD 20603-5941.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Civilian employees, military personnel and contractors assigned to the Inspector General of the Department of Defense (OIG, DoD).

CATEGORIES OF RECORDS IN THE SYSTEM:

Individual's name, component, work/Government mobile/home telephone numbers, personal mobile telephone number (optional), work e-mail and personal e-mail address (optional).

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301, Departmental Regulations and DoD Directive 3020.26, Continuity of Operations Policy and Planning.

PURPOSE(S):

Information is being collected and maintained to ensure that the Office of the Inspector General, DoD, has the ability to recall personnel to place of duty when required, for use in emergency notification, and to perform relevant functions/requirements/actions consistent with managerial functions during an emergency/discovery.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:

In addition to those disclosures generally permitted under 5 U.S.C 552a(b) of the Privacy Act of 1974, as amended, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b) (3) as follows:

To Federal, state, or local governments or civic organizations during actual emergencies, exercises or continuity of operation tests for the purpose of responding to emergency situations.

The DoD Blanket Routine Uses published at the beginning of the OIG DoD compilation of systems of records notices may apply to this system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:


STORAGE:

Electronic storage media.

RETRIEVABILITY:

Retrieved by individual's name and by organization.

SAFEGUARDS:

Passwords, digital signatures, and role-based access are used to control access to the systems data, and procedures are in place to deter and detect browsing and unauthorized access. Physical and electronic access are limited to persons responsible for servicing and authorized to use the record system. Automated segments are further protected by secure log-in and passwords. Access to personal information will be maintained in a secure, password protected electronic system that utilizes security hardware and software to include: multiple firewalls, active intruder detection and role-based access controls. Audit trails of all system actions are logged.

RETENTION AND DISPOSAL:

Records are perpetual because individual records are deleted or added when the file is updated.

SYSTEM MANAGER(S) AND ADDRESS:

Office of the Inspector General of the Department of Defense, COOP Program Manager, Administration and Information Management Directorate, 4800 Mark Center Drive, Alexandria, VA 22350-1500.

NOTIFICATION PROCEDURE:

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Freedom of Information Act Requester Service Center /Privacy Act Office, 400 Army Navy Drive, Arlington, VA 22202-4704.

Written requests should contain the individual's full name and work organization.

RECORD ACCESS PROCEDURES:

Individuals seeking access to information about themselves contained in this system of records should address written inquiries to the Freedom of Information Act Requester Service Center/Privacy Act Office, 4800 Mark Center Drive, Alexandria, VA 22350-1500.

Written requests should contain the individual's full name and work organization.

CONTESTING RECORD PROCEDURES:

The OIG's rules for accessing records and for contesting contents and appealing initial agency determinations are published in 32 CFR part 312 or may be obtained from the system manager.

RECORD SOURCE CATEGORIES:

Official Personnel Folder and other information obtained from the subject individual.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

FEDERAL REGISTER HISTORY:

October 1, 2008, 73 FR 57066; July 5, 2013, 78 FR 40447.