Record System Records (May 20, 2010, 75 FR 28240)
Services University of the Health Sciences, Admissions Office, 4301 Jones
Bridge Road, Bethesda, MD 20814-4799.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
applying for admission to the University.
CATEGORIES OF RECORDS IN THE SYSTEM:
and demographic information (e.g., Social Security Number (SSN), name, sex,
race/ethnicity, address, birth date, citizenship, etc.); Academic and
background data consisting of: (1) official transcripts of all undergraduate
and graduate education,(2) Medical College Admission Test scores and
percentiles, (3) information regarding work experience, socio-economic
background, extracurricular involvement in college, honors and awards
achieved, and professional and/or societal contributions, Letters of reference,
biographies, Personal statements (autobiographical in nature), service
preference statement, and health data.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
10 U.S.C. 2114 (Students; Selection; Status; Obligation);
DoDI 6010.20 Admission
Procedures for the Uniformed Services University of the Health Sciences; and, E.O. 9397 as amended, (SSN).
To allow the
Uniformed Services University of the Health Sciences to review admission applications and
select students. Also used as a management tool for statistical analysis,
tracking, reporting, evaluating program effectiveness and conducting research.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:
addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of
the Privacy Act of 1974, these records may specifically be disclosed outside
the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
Blanket Routine Uses set forth at the beginning of the Office of the Secretary
of Defense compilation of systems of records notices apply to this system.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:
file folders and electronic storage media.
name, Social Security Number (SSN).
Paper records are maintained in a
controlled facility. Entry is limited to authorized personnel. Access to
electronic records require two-factor authentication including Common Access
Cards and passwords. Passwords must be changed periodically.
RETENTION AND DISPOSAL:
Records of accepted applicants will be converted to student
records. For non-matriculates, records are cut off at the end of the school
year (May); and destroyed after three (3) years.
SYSTEM MANAGER(S) AND ADDRESS:
Dean for Recruitment and Admissions, Uniformed Services University of the
Health Sciences, 4301 Jones Bridge Road, Bethesda, MD 20814-4799.
Individuals seeking to determine
whether information about themselves is contained in this system should address
written inquiries to the Associate Dean for Recruitment and Admissions,
Uniformed Services University of the Health Sciences, 4301 Jones Bridge Road,
Bethesda, MD 20814-4799.
request should contain the full name, address and the signature of the
RECORD ACCESS PROCEDURES:
seeking access to information about themselves contained in this system should
address written inquiries to TRICARE Management Activity ATTN: Freedom of Information
Service Center, 16401 Centretech Parkway, Aurora, CO 80011-9066.
request should contain the full name, address and the signature of individual
as well as the name and number of the system of records notice.
CONTESTING RECORD PROCEDURES:
Office of the Secretary of Defense rules for accessing records, for contesting
contents and appealing initial agency determinations are published in Office of
the Secretary of Defense Administrative Instruction 81; 32 C.F.R. Part 311; or
may be obtained from the system manager.
RECORD SOURCE CATEGORIES:
and by admission personnel.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
FEDERAL REGISTER HISTORY: