Department of the Navy (Navy and Marine Corps)

MIL00012

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SYSTEM NAME:

Licensing Procedures For Military Motor Vehicles  (February 22, 1993,  58 FR 10630)

SYSTEM LOCATION:

All Marine Corps motor vehicle licensing facilities.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Military and DoD civilian employees required to operate a government-owned or controlled motor vehicle including nonappropriated fund vehicles.

CATEGORIES OF RECORDS IN THE SYSTEM:

Files contain information on each individual's driving experience, who applies for a Government Operators Permit to include traffic accidents involved in, any refusal, suspension or revocation of State Operator's License, all violations of traffic regulations (other than overtime parking) for which he has been found guilty, misrepresentation or failure to report these, and results of physical examinations.

DD Form 1360 - Operators Qualifications and Record of Licensing, Examination and Performance

NAVFAC 9-11240/11 - Checklist and Scoresheet for Road Test in Traffic

SF 46 - U.S. Government Motor Vehicle Operator's Identification Card

DOT Form HS 1047 - Request For Search of National Drivers Register

DOT Form 1054 - Report of Inquiry Searched

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301, Departmental Regulations and 10 U.S.C. 5031.

PURPOSE(S):

To provide a record of Marine Corps personnel driver qualifications for use by Marine Corps officials and employees in issuing military motor vehicle identification cards.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' set forth at the beginning of the Marine CorpsÂ’ compilation of systems of records notices apply to this system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:


STORAGE:

Paper records in file folders.

RETRIEVABILITY:

Filed in alphabetical order by last name of applicant.

SAFEGUARDS:

Records are maintained in areas accessible only to authorized personnel.

Copies are normally held for 3 years and are then destroyed.

RETENTION AND DISPOSAL:

SYSTEM MANAGER(S) AND ADDRESS:

Deputy Chief of Staff for Installations and Logistics, Headquarters, U.S. Marine Corps, Washington, DC. Decentralized system managed by local commands.

NOTIFICATION PROCEDURE:

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Headquarters, U.S. Marine Corps (Code LME), Room 400, Commonwealth Building, Washington, DC 20380-1775. Telephone (703) 696-1030.

Correspondence pertaining to records maintained by local commands may be addressed to the commanding officer of the activity in question. U.S. Marine Corps official mailing addresses are incorporated into the Department of the Navy's address directory, published as an appendix to the Navy's compilation of systems of records notices.

RECORD ACCESS PROCEDURES:

Individuals seeking access to information about themselves contained in this system should address written inquiries to the Headquarters, U.S. Marine Corps (Code LME), Room 400, Commonwealth Building, Washington, DC 20380-1775.

Correspondence pertaining to records maintained by local commands may be addressed to the commanding officer of the activity in question. U.S. Marine Corps official mailing addresses are incorporated into the Department of the Navy's address directory, published as an appendix to the Navy's compilation of systems of records notices.

CONTESTING RECORD PROCEDURES:

The USMC rules for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; Marine Corps Order P5211.2; 32 CFR part 701; or may be obtained from the system manager.

RECORD SOURCE CATEGORIES:

Individual information is taken from NAVMC 10964, Licensing Application, civil authorities, Provost Marshal's office, service record, organization commanders.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

FEDERAL REGISTER HISTORY: