Department of the Navy (Navy and Marine Corps)

MIL00013

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SYSTEM NAME:

Individual Uniform Clothing Records  (February 22, 1993,  58 FR 10630)

SYSTEM LOCATION:

All Marine Corps activities, but records limited to individuals having received clothing through that activity.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Personnel of the Marine Corps, Marine Corps Reserve, Navy Corpsmen authorized to wear Marine uniforms, candidates of officer procurement programs of the Marine Corps (including Marine option NROTC), former Marines authorized to purchase Marine Corps uniforms Marine Corps clothing stocks.

CATEGORIES OF RECORDS IN THE SYSTEM:

Files contain listings of individual uniform clothing issued in-kind and clothing sold to individuals on a cash basis, mail-order basis or pay checkage basis.

NAVMC 604 - Individual Clothing Requisition and Issue Slip (Men's)

NAVMC 604b - Individual Clothing Requisition and Issue Slip (Women's)

NAVMC 604a - Transmittal of Clothing Issue Slips

NAVMC 10710 - Men's Individual Clothing Request

NAVMC l0711 - Women's Individual Clothing Request

NAVMC 631 - Individual Clothing Record (Men's)

NAVMC 631a - Individual Clothing Record (Women's)

DD Form 358 - Special Measurement Blank - Clothing - (Men's)

DD Form 1111 - Armed Forces Measurement Blank - Special Sized/Clothing-(Women's)

DD Form 150 - Special Measurement Blank for Measurement/Orthopedic Boots and Shoes

DD Form 1348 - DoD Single Line Item Requisition System Document (Manual)

SF 344 - GSA Multi-use Standard Requisitioning/Issue System Document

Naval messages/speed letters when used in lieu of routine MILSTRIP procedures.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

E.O. 10113.

PURPOSE(S):

To provide a record of clothing issued or sold from Marine Corps stocks to personnel for use in the management of stock by Officials and employees of the Marine Corps.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' set forth at the beginning of the Marine CorpsÂ’ compilation of systems of records notices apply to this system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:


STORAGE:

Paper records in file folders.

RETRIEVABILITY:

May be filed for retrieval by either name or Social Security Number, or when used as a substantiating document for issues/sales at a retail clothing outlet, files are primarily in transaction document number sequence.

SAFEGUARDS:

Records are maintained in areas accessible only to authorized personnel.

RETENTION AND DISPOSAL:

Three years when used to substantiate issues under the Clothing Monetary Allowance System.

As required when used to substantiate financial/pay checkage transactions.

Until individual uniform clothing items issued in kind to members of the Marine Corps Reserve are recovered upon separation.

Three years following detachment from duty for which an issue of supplementary uniforms was authorized.

SYSTEM MANAGER(S) AND ADDRESS:

Decentralized system - managed by local command. U.S. Marine Corps official mailing addresses are incorporated into the Department of the Navy's address directory, published as an appendix to the Navy's compilation of systems of records notices.

NOTIFICATION PROCEDURE:

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Commandant of the Marine Corps (Code LMP), Room 378, Commonwealth Building, Washington, DC 20380-1775. Telephone (703) 696-1030.

Correspondence pertaining to records maintained by local commands may be addressed to the commanding officer of the activity in question. U.S. Marine Corps official mailing addresses are incorporated into the Department of the Navy's address directory, published as an appendix to the Navy's compilation of systems of records notices.

Individual should provide full name, Social Security Number, Military status, current address, specifics of information desired

RECORD ACCESS PROCEDURES:

Individuals seeking access to information about themselves contained in this system should address written inquiries to the Commandant of the Marine Corps (Code LMP), Headquarters, U.S. Marine Corps, Washington, DC 20380-1775.

CONTESTING RECORD PROCEDURES:

The USMC rules for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; Marine Corps Order P5211.2; 32 CFR part 701; or may be obtained from the system manager.

RECORD SOURCE CATEGORIES:

Individual information, Joint Uniform Military Pay System/Manpower Management System (JUMPS/MMS).

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

FEDERAL REGISTER HISTORY: