Department of the Navy (Navy and Marine Corps)

MIL00018

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SYSTEM NAME:

Organization Clothing Control File  (February 22, 1993,  58 FR 10630)

SYSTEM LOCATION:

Depot Property Control Branch, Marine Corps Recruit Depots.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Drill Instructors, Marksmanship Instructors, Women Marine Special Subject Instructors and Band members.

CATEGORIES OF RECORDS IN THE SYSTEM:

Combined Individual Clothing Requisition and Issue Slip, NAVMC 604 Form.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301, Departmental Regulations and 10 U.S.C. 5031.

PURPOSE(S):

To maintain records of organizational clothing issued to authorized personnel until items have been returned.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' set forth at the beginning of the Marine CorpsÂ’ compilation of systems of records notices apply to this system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:


STORAGE:

Paper records in file folders.

RETRIEVABILITY:

Filed alphabetically by last name of Marine concerned.

SAFEGUARDS:

Records are maintained in filing cabinet in a locked building.

RETENTION AND DISPOSAL:

Records are maintained until items of organizational clothing are returned.

SYSTEM MANAGER(S) AND ADDRESS:

Commanding General, Marine Corps Recruit Depots.

NOTIFICATION PROCEDURE:

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Depot Supply Officer, Depot Service and Supply Department, Marine Corps Recruit Depot, Parris Island, SC 29905-5001 or San Diego, CA 92140-5001.

RECORD ACCESS PROCEDURES:

Individuals seeking access to information about themselves contained in this system should address written inquiries to the Depot Supply Officer, Depot Services and Supply Department, Marine Corps Recruit Depot, Parris Island, SC 29905-5001 or San Diego, CA 92140-5001.

Written requests for information should contain the full name, Social Security Number and current address of the individual concerned.

For personal visits, the individual should be able to provide a military identification card.

CONTESTING RECORD PROCEDURES:

The USMC rules for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; Marine Corps Order P5211.2; 32 CFR part 701; or may be obtained from the system manager.

RECORD SOURCE CATEGORIES:

Provided by the authorized individual's request NAVMC 604 to be issued items of Organizational Clothing.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

FEDERAL REGISTER HISTORY: