Individual Accounts of Mail Order Clothing (bill file) (August 03, 1993, 58 FR 41254)
Clothing Section (MAU), Direct Support Stock Control Branch, Materiel Division, Marine Corps Logistics Support Base, Albany, GA 31704-5000.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
File pertains to all Marine Corps personnel, active, reserve and retired who have a requirement and are authorized clothing, textiles and other related supplies.
CATEGORIES OF RECORDS IN THE SYSTEM:
Record includes individual's name, rank, Social Security Number, military address, bill number, dollar amount of the shipment, shipping date and ZIP code.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
NAVCOMPT Manual, Part C, Collection and Reporting of Debts Due the United States; 10, U.S.C. 5031.
To provide a record of debts owed through clothing mail order accounts for use in follow-up to such accounts.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
The 'Blanket Routine Uses' that appear at the beginning of the Marine Corps compilation apply to this system.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:
Data is stored on magnetic tapes and computer paper printouts.
Data can be retrieved by account number, name and Social Security Number.
Computer printouts and source documents are retained in a single office accessible only to authorized personnel. Employees are properly trained in safeguarding information of a personal nature.
RETENTION AND DISPOSAL:
Computer records are retained until the bills are satisfied. Computer printouts and source documents are retained for a period of five years. Destruction of records is by mutilation.
SYSTEM MANAGER(S) AND ADDRESS:
Commanding General, Marine Corps Logistics Support Base, Albany, GA 31704-5000.
Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Clothing Section (MAU), Direct Support Stock Control Branch, Materiel Division, Marine Corps Logistics Support Base, Albany, GA 31704-5000.
RECORD ACCESS PROCEDURES:
Individuals seeking access to information about themselves contained in this system should address written inquiries to the Clothing Section (MAU), Direct Stock Control Branch, Material Division, Marine Corps Logistics Support Base, Albany, GA 31704-5000.
CONTESTING RECORD PROCEDURES:
The USMC rules for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; Marine Corps Order P5211.2; 32 CFR part 701; or may be obtained from the system manager.
RECORD SOURCE CATEGORIES:
Accounting records of the Clothing Section, Direct Support Stock Control Branch, Marine Corps Logistics Support Base, Albany, GA, supplemented with information from the employing activity of the individual.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
FEDERAL REGISTER HISTORY: