SYSTEM NAME:
Judge Advocate Division 'D' Files (May 11, 1999, 64 FR 25299)
SYSTEM LOCATION:
The Director, Judge Advocate Division, Headquarters, U.S. Marine Corps, Washington, DC 20380-1775.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
All Marine Corps Judge Advocates currently on active duty, in a reserve capacity and those individuals who are in the training cycle to become Judge Advocates.
CATEGORIES OF RECORDS IN THE SYSTEM:
The file contains correspondence from the Judge Advocates and prospective Judge Advocates regarding requests for personnel actions such as transfer, school assignment, etc. Additionally, the file contains information pertaining to judge advocate qualifications such as schooling results, commendatory matters and derogatory matter which bears on the assignment and other personnel matters relating to judge advocates.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, Headquarters, Marine Corps; and E.O. 9397 (SSN).
PURPOSE(S):
To provide a record of qualified judge advocates for use in transfer, school assignment and other personnel matters relating to judge advocates.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
The 'Blanket Routine Uses' that appear at the beginning of the Marine Corps' compilation of systems of records notices apply to this system.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
File folders and electronic database.
RETRIEVABILITY:
Alphabetically by last name of member.
SAFEGUARDS:
Access is limited. The records are kept in file cabinets within a locked room. Access to electronic records is controlled by password or other user identification code.
RETENTION AND DISPOSAL:
Retained for 2 years, then destroyed.
SYSTEM MANAGER(S) AND ADDRESS:
The Director, Judge Advocate Division, Headquarters, U.S. Marine Corps, Washington, DC 20380-1775.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Director, Judge Advocate Division, Headquarters, U.S. Marine Corps (Code JA), Washington, DC 20380-1775.
Written requests should contain the full name, grade, and Social Security Number of the individual.
RECORD ACCESS PROCEDURES:
Individuals seeking access to information about themselves contained in this system should address written inquiries to the Director, Judge Advocate Division, Headquarters, U. S. Marine Corps (Code JA), Washington, DC 20380-1775.
Written requests should contain the full name, grade, and Social Security Number of the individual.
CONTESTING RECORD PROCEDURES:
The U.S. Marine Corps rules for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; Marine Corps Order P5211.2; 32 CFR part 701; or may be obtained from the system manager.
RECORD SOURCE CATEGORIES:
Individuals. Service records of the individuals involved. Judge Advocates and Commanders of the individuals involved. Schools from which the individuals have obtained their graduate or undergraduate degrees or currently in residence.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
FEDERAL REGISTER HISTORY: