Department of the Navy (Navy and Marine Corps)

MMN00046

PRINT  |  E-MAIL

SYSTEM NAME:

Recruit Incident System  (February 22, 1993,  58 FR 10630)

SYSTEM LOCATION:

Marine Corps Recruit Depot, Parris Island, SC 29905-5001 and Marine Corps Recruit Depot, San Diego, CA 92140-5001.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

All Marine Corps military personnel who have violated recruit training standard operating procedures.

CATEGORIES OF RECORDS IN THE SYSTEM:

Identifying information consisting of name, grade, last four digits of Social Security Number, unit, date of offense, source of allegation, type of action, date of action, type of abuse, charges and description of charges, and whether or not individual is relieved of duties.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301, Departmental Regulations; and 10 U.S.C. 5031.

PURPOSE(S):

To provide a record of all drill instructors who have abused recruits for use in reporting to officials at Headquarters Marine Corps.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' set forth at the beginning of the Marine CorpsÂ’ compilation of systems of records notices apply to this system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:


STORAGE:

The file is stored in hard back binders.

RETRIEVABILITY:

Records retrieved by name or last four digits of Social Security Number.

SAFEGUARDS:

Records are maintained in areas accessible only to authorized personnel only during normal working hours. After normal working hours, rooms are locked and the buildings are controlled by security guards who are properly cleared and trained.

RETENTION AND DISPOSAL:

Information in hard back binders maintained three years from the recruit incident and then destroyed.

SYSTEM MANAGER(S) AND ADDRESS:

Depot Instructor, Marine Corps Recruit Depot, Parris Island, SC 29905-5001 and Depot Inspector, Marine Corps Recruit Depot, San Diego, CA 92140-5001.

NOTIFICATION PROCEDURE:

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Depot Instructor, Marine Corps Recruit Depot, Parris Island, SC 29905-5001 or the Depot Inspector, Marine Corps Recruit Depot, San Diego, CA 92140-5001.

RECORD ACCESS PROCEDURES:

Individuals seeking access to information about themselves contained in this system should address written inquiries to the Depot Instructor, Marine Corps Recruit Depot, Parris Island, SC 29905-5001 or the Depot Inspector, Marine Corps Recruit Depot, San Diego, CA 92140-5001.

CONTESTING RECORD PROCEDURES:

The USMC rules for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; Marine Corps Order P5211.2; 32 CFR part 701; or may be obtained from the system manager.

RECORD SOURCE CATEGORIES:

Information obtained from courts-martial or office hours proceedings.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

FEDERAL REGISTER HISTORY: