Department of the Navy (Navy and Marine Corps)

MMN00050

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SYSTEM NAME:

Drill Instructor Evaluation Files System  (February 22, 1993,  58 FR 10630)

SYSTEM LOCATION:

Marine Corps Recruit Depot, Parris Island, SC 29905-5001 and Marine Corps Recruit Depot, San Diego, CA 92140-5001.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

All Marine Corps personnel assigned to the drill instructor military occupational specialty.

CATEGORIES OF RECORDS IN THE SYSTEM:

All data required in the processing and training of drill instructors and execution of drill instructor duties.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

10 U.S.C. 5031 and E.O. 9397 (SSN).

PURPOSE(S):

To provide a record of training and quality of performance of Marine Corps personnel assigned as drill instructors.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' set forth at the beginning of the Marine CorpsÂ’ compilation of systems of records notices apply to this system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:


STORAGE:

The files are stored in file folders.

RETRIEVABILITY:

Records are maintained in areas accessible only to authorized personnel during normal working hours. After normal working hours, rooms are locked and the area is patrolled by military police.

SAFEGUARDS:

Records are maintained in areas accessible only to authorized personnel only during normal working hours, rooms are locked and the area is patrolled by military police.

RETENTION AND DISPOSAL:

The files are stored for two years after completion of drill instructor duties and then destroyed.

SYSTEM MANAGER(S) AND ADDRESS:

Commanding Officer, Recruit Training Regiment, Marine Corps Recruit Depot, Parris Island, SC 29905-5001 and Commanding Officer, Recruit Training Regiment, Marine Corps Recruit Depot, San Diego, CA 92140-5001.

NOTIFICATION PROCEDURE:

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Commanding Officer, Recruit Training Regiment, Marine Corps Recruit Depot, Parris Island, SC 29905-5001 or the Commanding Officer, Recruit Training Regiment, Marine Corps Recruit Depot, San Diego, CA 92140-5001.

Requesting individuals should specify their full names. Visitors should be able to identify themselves by any commonly recognized evidence of identity. Written requests must be signed by the requesting individual.

RECORD ACCESS PROCEDURES:

Individuals seeking access to information about themselves contained in this system should address written inquiries to the Commanding Officer, Recruit Training Regiment, Marine Corps Recruit Depot, Parris Island, SC 29905-5001 or the Commanding Officer, Recruit Training Regiment, Marine Corps Recruit Depot, San Diego, CA 92140-5001.

Requesting individuals should specify their full names. Visitors should be able to identify themselves by any commonly recognized evidence of identity. Written requests must be signed by the requesting individual.

CONTESTING RECORD PROCEDURES:

The USMC rules for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; Marine Corps Order P5211.2; 32 CFR part 701; or may be obtained from the system manager.

RECORD SOURCE CATEGORIES:

Information is obtained from instructors, units and civilians that were involved with training, evaluating and processing drill instructors.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

FEDERAL REGISTER HISTORY: