Defense Civilian Personnel Data System (November 15, 2010, 75 FR 69642)
Lockheed Martin Information
Systems, 1401 Del Norte St., Denver, CO 80221; Testing and Operations, 1777
N.E. Loop 410, Suite 300, San Antonio, TX 78217.
A list of secondary
(Component regional) locations may be obtained by written request to DoD
Civilian Personnel Management Service (CPMS), 1400 Key Boulevard, Suite B200,
Arlington, VA 22209-5144.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Civilian employees and job
applicants for civilian appropriated/non-appropriated fund (NAF), local
nationals (LN), and National Guard (NG) civilian technician positions in the
Department of Defense (DoD).
CATEGORIES OF RECORDS IN THE SYSTEM:
Position authorization and
control information; position descriptions and performance elements; personnel
data and projected suspense information for personnel actions; pay, benefits,
and entitlements data.
Historical information on
employees, including job experience, education, training, and training
transaction data; performance plans, interim appraisals, final appraisals,
closeouts and ratings; professional accounting or other certifications or
licenses; awards information and merit promotion information; separation and
retirement data; civilian deployment information and adverse and disciplinary
including Social Security Number (SSN), employee number, emergency contact
information, employee email address, employee phone numbers to include home,
work, pager, fax and mobile; race and national origin; handicap code; and
foreign language capability. In addition, transmits data and updates to Corporate
Management Information System (CMIS) and Customer Support Unit (CSU).
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301, Department
Regulations; 5 U.S.C. Chapter 11, Office of Personnel Management; 5 U.S.C. Chapter
13, Special Authority; 5 U.S.C. Chapter 29, Commissions, Oaths, Records, and
Reports; 5 U.S.C. Chapter 31, Authority for Employment; 5 U.S.C. Chapter 33,
Examination, Selection, and Placement; 5 U.S.C. Chapter 41, Training; 5 U.S.C. Chapter
43, Performance Appraisal; 5 U.S.C. Chapter 51, Classification; 5 U.S.C. Chapter
53, Pay Rates and Systems; 5 U.S.C. Chapter 55, Pay Administration; 5 U.S.C. Chapter
61, Hours of Work; 5 U.S.C. Chapter 63, Leave; 5 U.S.C. Chapter 72, Antidiscrimination;
Right to Petition Congress; 5 U.S.C. Chapter 75, Adverse Actions; 5 U.S.C. Chapter
83, Retirement; 5 U.S.C. Chapter 99, Department of Defense National Security
Personnel System; 5 U.S.C. 7201, Antidiscrimination Policy; minority
recruitment program; 10 U.S.C. 136, Under Secretary of Defense for Personnel
and Readiness; E. O. 9830, Amending the Civil Service Rules and Providing for
Federal Personnel Administration, as amended; 29 CFR part 1614.601, EEO Group
Statistics; and E. O. 9397 (SSN), as amended.
To establish a system of
records to provide Human Resource information and system support for the DoD
civilian workforce worldwide.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:
In addition to those
disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of
1974, these records may specifically be disclosed outside the DoD as a routine
use pursuant to 5 U.S.C. 552a(b)(3) as follows:
The DoD 'Blanket Routine
Uses' set forth at the beginning of Office of the Secretary of Defense's
compilation of systems of records notices apply to this system.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:
Electronic storage media.
Name and/or Social Security
Records are accessed and/or
maintained in areas accessible only to authorized personnel who are properly
screened, cleared, and trained. User names and passwords and/or Common Access
Cards (CACs) are employed to ensure access is limited to authorized personnel
only. Employees are able to access and view only their records and update
certain personal information to them via user name and password. Security
systems and/or security guards protect buildings where records are accessed or
maintained. A risk assessment has been performed and will be made available on
RETENTION AND DISPOSAL:
Records are retained for 25
years after an individual separates from the government and then the records
SYSTEM MANAGER(S) AND ADDRESS:
Management Service, 1400 Key Boulevard, Suite B200, Arlington, VA 22209-5144.
Individuals seeking to
determine whether information about themselves is contained in this system should
address written inquiries to: Civilian Personnel Management Service, 1400 Key
Boulevard, Suite B200, Arlington, VA 22209-5144.
Written requests should
contain individuals name and Social Security Number (SSN).
RECORD ACCESS PROCEDURES:
seeking access to information about themselves contained in this system should
address written inquiries to the Office of the Secretary of Defense/Joint Staff
Freedom of Information Act Requester Service Center, 1155 Defense Pentagon,
Washington, DC 20301-1155.
Written requests should
contain the name and number of this system of records notice along with the
individuals name and Social
Security Number (SSN).
CONTESTING RECORD PROCEDURES:
The Office of the Secretary
of Defense rules for accessing records, for contesting contents and appealing
initial agency determinations are contained in Office of the Secretary of
Defense Administrative Instruction 81; 32 CFR part 311; or may be obtained from
the system manager.
RECORD SOURCE CATEGORIES:
generated resume, Standard Form 171, or Optional Form 612; employee or
supervisor generated training requests; human resources generated records; employee
generated data recorded as self certified; and other employee or supervisor
generated records. Data is also received from various interfaces; Defense
Manpower Data Center; Defense Civilian Payroll System; Joint Personnel
Adjudication System; Air Force Manpower Interface; National Guard Bureau
Military Data Upload; NAF Payroll; Resumix; and training.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
FEDERAL REGISTER HISTORY: