SYSTEM NAME:
DefenseReady (June 16, 2014, 79 FR 34299)
SYSTEM LOCATION:
White House Communications Agency, 2743 Defense Blvd SW, Bldg 399, Anacostia Annex, Washington DC 20373-5117.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and former Military personnel, Federal Government employees and DoD Contractors supporting the White House Communications Agency (WHCA).
CATEGORIES OF RECORDS IN THE SYSTEM:
Full name, office room, building, home address, home of record, civilian education level, gender, race, marital status, previous work experience, date of birth, Social Security Number (SSN), DoD ID Number, communications devices (e.g., blackberries, secure travel phones), vehicles (makes, models and licenses plates) evaluations/job performance, deployment status, sensitive items (e.g., access and accountable badges), awards, decorations and medals.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 1303 Investigations; 5 U.S.C 3301, Civil service; 44 U.S.C. 3101, Administrative Procedure Act; DoDI 5025.01, DoD Directives Program; and E.O. 9397 (SSN), as amended.
PURPOSE(S):
To manage personnel and security records for the purpose of validation, analysis, and appraisal throughout the lifecycle. This system is used to track travel, security, sensitive items such as access/accountable badges, ownership and employment data of White House Communications Agency (WHCA) employees for the White House community.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, as amended, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
The DoD Blanket Routine Uses set forth at the beginning of the DISA's compilation of systems of records notices may apply to this system.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Electronic storage media.
RETRIEVABILITY:
Retrieved by name, SSN or other aforementioned unique identifiers.
SAFEGUARDS:
The facility is guarded 24 hours a day, 365 days a year and is on a military installation. The room is inside a Sensitive Compartmented Information Facility (SCIF).
RETENTION AND DISPOSAL:
TEMPORARY: Records are maintained for 6 years, then destroyed.
SYSTEM MANAGER(S) AND ADDRESS:
White House Communications Agency, Washington Area Communications Command, Information Systems Division, Enterprise Architect Branch, 2743 Defense Blvd SW, Bldg 399, Anacostia Annex, Washington DC 20373-5117.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to White House Communications Agency, 2743 Defense Blvd SW, Anacostia Annex, DC 20373-5117.
The full name of the requesting individual will be required to determine if the system contains a record about him or her.
The requester may also visit one of the system managers listed on the WHCA intranet. As proof of identity the requester must present a current DISA identification badge or a driver's license.
RECORD ACCESS PROCEDURES:
Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to White House Communications Agency, 2743 Defense Blvd SW, Anacostia Annex, DC 20373-5117.
The full name of the requesting individual will be required to determine if the system contains a record about him or her.
The requester may also visit one of the system managers listed on the WHCA intranet. As proof of identity the requester must present a current DISA identification badge or a driver's license.
CONTESTING RECORD PROCEDURES:
DISAs rules for accessing records, for contesting content and appealing initial agency determinations are published in DISA Instruction 210-225-2; 32 CFR part 316; or may be obtained from the systems manager.
RECORD SOURCE CATEGORIES:
From the individual.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
FEDERAL REGISTER HISTORY:
November 26, 2013, 78 FR 70543; June 16, 2014, 79 FR 34299.