SYSTEM NAME:

General Permit Files  (February 22, 1993,  58 FR 10002)

SYSTEM LOCATION:

Office of the Chief of Engineers, Headquarters, Department of the Army, 20 Massachusetts Avenue, NW, Washington, DC 20314-1000 and the Engineer Division and District Offices. Official mailing addresses are published as an appendix to the Army's compilation of systems of records notices.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Individuals applying for permit, permittees, and persons having done unauthorized work in navigable waters.

CATEGORIES OF RECORDS IN THE SYSTEM:

Applicants for permits, recreational use and expenditure data (if collected), written comments from the general public, State, local and Federal agencies, similar relevant documents.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

Harbor Act of March 3, 1899 (sections 9, 10, and 14); Federal Water Pollution Control Act Amendments of 1972 (section 404); and the Marine Protection, Research and Sanctuaries Act of 1972 (section 103); 33 U.S.C. 652.

PURPOSE(S):

Serves as the basis for decision by the Chief of Engineers or his designated representative to enforce the regulatory program; and as a basis for estimating recreational uses and expenditures.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The Department of Justice for possible criminal prosecution.

Federal agencies to solicit views regarding individual's application as required by Federal law.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper records in file folders, on magnetic tapes and optical systems, and/or microfilm.

RETRIEVABILITY:

Records are retrieved by individual's name.

SAFEGUARDS:

Records are maintained in areas accessible only to authorized persons having official need therefor. Records are housed in buildings protected by security guards or locked when not in use. Information in automated media is further protected by physical security devices; access to or update of information in the system is protected through a system of passwords, thereby preserving integrity of data.

RETENTION AND DISPOSAL:

Fill and bank protection files are permanent. Dock permit files are destroyed two years after removal of the structure. Dredging and dumping permit files are destroyed two years after revocation or expiration. General permit files are permanent in filed offices and destroyed after three years in the Office of the Chief of Engineers, Headquarters. Rejected permit applications are destroyed one year after disapproval. Non-action construction permit files are destroyed two years after expiration of permit.

SYSTEM MANAGER(S) AND ADDRESS:

Office of the Chief of Engineers, Headquarters, Department of the Army, 20 Massachusetts Avenue, NW, Washington, DC 20314-1000.

NOTIFICATION PROCEDURE:

Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the Office of the Chief of Engineers, Headquarters, Department of the Army, ATTN: CECW-O, 20 Massachusetts Avenue, NW, Washington, DC 20314-1000.

Individual must provide full name, current address and telephone number, response number if known, and specifics that will assist in locating the record.

RECORD ACCESS PROCEDURES:

Individuals seeking access to information about themselves contained in this system should address written inquiries to the Office of the Chief of Engineers, Headquarters, Department of the Army, ATTN: CECW-O, 20 Massachusetts Avenue, NW, Washington, DC 20314-1000.

Individual must provide full name, current address and telephone number, response number if known, and specifics that will assist in locating the record.

CONTESTING RECORD PROCEDURES:

Army rules for accessing records, and for contesting contents and appealing initial agency determinations are published in the Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.

RECORD SOURCE CATEGORIES:

From the applicant, local and State government, the general public, Department of the Interior, Environmental Protection Agency, National Oceanic and Atmosphere Administration, Department of Justice.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

FEDERAL REGISTER HISTORY: