About the Office
Defense Privacy Board Advisory Opinions
APPLICATION OF THE PRIVACY ACT TO INFORMATION IN HOSPITAL COMMITTEE MINUTES
The Privacy Act grants access to records contained in systems of records. 5 U.S.C. § 552a(d)(1). To qualify as a "system of records," the information must be retrieved by an individual's name or other identifying particular. 5 U.S.C. § 552a(a)(5). Hospital committee minutes not filed or indexed under an individual's name or other identifying particular are not within a system of records subject to the Privacy Act. Hence, access to those minutes may be denied the individual requesting them under that statute.