SYSTEM NAME:
Deliberate and Crisis Action Planning and Execution Segments (DCAPES) (March 05, 2013, 78 FR 14293)
SYSTEM LOCATION:
Headquarters of Major Commands, field operating agencies, Air Force Military Personnel Elements, Air Force Reserve units and Air Force National Guard units. Complete mailing address listings are maintained by the Deliberate and Crisis Action Planning and Execution Segments (DCAPES) Business and Enterprise Systems, Decision Support Branch, 200 East Moore Drive, Building 856, Maxwell AFB, Gunter Annex, Montgomery, AL 36114-3004.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Air Force Active Duty, Reserve, Air National Guard personnel, and government civilians. Records are maintained on individuals who are projected to depart or departed on Temporary Duty (TDY) in support of contingency, crisis or manning assist deployments.
CATEGORIES OF RECORDS IN THE SYSTEM:
Name, Social Security Number (SSN), Department of Defense Identification Number (DoD ID Number), grade, home address, and geographical location.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
10 U.S.C. 8013, Secretary of the Air Force; 10 U.S.C. 8032, The Air Staff, general duties; Air Force Policy Directive 10-4, Operations Planning Air & Space Expeditionary Force Presence Policy; Air Force Instruction 10-401, Air Force Operations Planning & Execution; Air Force Instruction 10-403, Deployment Planning & Execution; Air Force Instruction 36-3802, Personnel Readiness; and E.O. 9397 (SSN), as amended.
PURPOSE(S):
Deliberate and Crisis Action Planning and Execution Segments (DCAPES) is the United States Air Forces system of record for managing Operational Plan requirements. The system integrates automated decision support applications and information exchange capabilities to provide the Air Force the means to plan, present, source, mobilize, deploy, account for, sustain, redeploy, and reconstitute forces. Records are collected to allow the Air Force to assign personnel to deployment requirements and create official contingency, exercise and deployment (CED) travel orders for Air Force personnel and to respond to authorized internal and external requests for data relating to Air Force CED travel.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:
I In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, as amended, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b) as follows:
The DoD Blanket Routine Uses published at the beginning of the Air Force's compilation of systems of records notices may apply to this system.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper or electronic storage media.
RETRIEVABILITY:
By name, SSN and/or DoD ID Number.
SAFEGUARDS:
Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for a need-to-know. Individuals require a minimum Secret security clearance for access to any portion of Deliberate and Crisis Action Planning and Execution Segments (DCAPES.)
RETENTION AND DISPOSAL:
Electronic records are maintained for the duration of an operation period then are automatically moved to inactive files. Inactive files are deleted after 30 days by the Air Force Personnel Center, Air and Space Expeditionary Force Operations. Paper records are destroyed by tearing into pieces, shredding, pulping, macerating or burning.
SYSTEM MANAGER(S) AND ADDRESS:
Program Manager (PM), Business and Enterprise Systems, 200 East Moore Drive, Building 856, Maxwell AFB, Gunter Annex, Montgomery, AL 36114-3004.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether this system of records contains information on themselves should address inquiries to the PM, Business and Enterprise Systems, 200 East Moore Drive, Building 856, Maxwell AFB, Gunter Annex, Montgomery, AL 36114-3004.
For verification purposes, individual should provide their full name, SSN and/or DoD ID Number, current mailing address, any details which may assist in locating records, and their signature.
In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
If executed outside the United States:
‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.
If executed within the United States, its territories, possessions, or commonwealths: ‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
RECORD ACCESS PROCEDURES:
Individuals seeking access to information about themselves contained in this system should address requests to the PM, Business and Enterprise Systems, 200 East Moore Drive, Building 856, Maxwell AFB, Gunter Annex, Montgomery, AL 36114-3004.
For verification purposes, individual should provide their full name, SSN and/or DoD ID Number, current mailing address, any details which may assist in locating records, and their signature.
In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
If executed outside the United States:
‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.
If executed within the United States, its territories, possessions, or commonwealths: ‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
CONTESTING RECORD PROCEDURES:
The Air Force rules for access to records, and for contesting and appealing initial agency determinations by the individual concerned are published in Air Force Instruction 33-332, Privacy Act Program, 32 CFR Part 806b, or may be obtained from the system manager.
RECORD SOURCE CATEGORIES:
Information obtained from automated external system interfaces. The interfaces are the Air Force Logistics Module, Air Force Military Personnel Data System, Air Force Civilian Personnel Data System, Air Force Personnel Center/Agile Force Accountability Scanner and the Joint Operational Planning and Execution System.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
FEDERAL REGISTER HISTORY:
July 2, 2009, 74 FR 31721; March 5, 2013, 78 FR 14293.