SYSTEM NAME:
Telecommunications Notification System (May 01, 2014, 79 FR 24688)
SYSTEM LOCATION:
Pacific Air Forces, 15th Wing Command Post, Joint Base Pearl Harbor-Hickam, HI 96853.
45 Space Wing Command Post, Patrick Air Force Base, FL 32925-3002.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Air Force Active duty, Reserve, Air National Guard, government civilians, contractors and foreign nationals assigned to an Air Force base.
CATEGORIES OF RECORDS IN THE SYSTEM:
First and last name, home, work and cell phone numbers, employee type, office and unit name, home and work email address.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
10 U.S.C. 8013, Secretary of the Air Force: powers and duties; delegation by; Air Force Instruction (AFI) 10-218, Personnel Accountability in Conjunction with Natural Disasters or National Emergencies; Air Force Policy Directive (AFPD); 10-2 Readiness, Air Force Policy Directive 10-4, Operations Planning, and Air Force Policy Directive 10-25, Emergency Management.
PURPOSE(S):
To provide notification, via electronic mail and telephone, for personnel recalls and real world and exercise threat conditions.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, as amended, these records may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
The DoD Blanket Routine Uses published at the beginning of the Air Force's compilation of systems of records notices may apply to this system.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper records and electronic storage media.
RETRIEVABILITY:
Data is retrieved by first name, last name and office.
SAFEGUARDS:
Records may be accessed by the System Administrator, Command Post, and authorized designated Unit Control Representatives. They must have a Government Common Access Card (CAC) and associated Personal Identification Number (PIN) in addition to user identification and password for system access.
RETENTION AND DISPOSAL:
The paper records produced by this system will be reviewed to determine alert notification and acknowledgement times. The paper records produced will be shredded immediately after use and will not be retained longer than 1 month. Electronic records are destroyed when no longer required.
SYSTEM MANAGER(S) AND ADDRESS:
Program Manager, HQ PACAF/A6XP, Joint Base Pearl Harbor-Hickam, HI 96853.
Command Post Superintendent, 15th Wing Command Post, Joint Base Pearl Harbor-Hickam, HI 96853.
NOTIFICATION PROCEDURE:
Individuals at the 30 Space Wing Command Post seeking to determine whether information about themselves is contained in this system of records should address written inquiries to the Command Post Superintendent, 30 Space Wing Command Post, 867 Washington Ave, Suite 205, Vandenberg Air Force Base, CA 93437-6117.
Individuals at PACAF seeking to determine whether information about themselves is contained in this system of records should address written inquiries to the Command Post Superintendent, 15th Wing Command Post, Joint Base Pearl Harbor-Hickam, HI 96853.
Individuals at the 45 Space Wing Command Post seeking to determine whether information about themselves is contained in this system of records should address written inquiries to the Command Post Superintendent, 45 Space Wing Command Post, Patrick Air Force Base, FL 32925-3002.
Individuals with the Air National Guard seeking to determine whether information about themselves is contained in this system of records should address written inquiries to the Air National Guard Readiness Center, 3500 Fetchet Avenue Joint Base Andrews, MD 20762-5000.
Individuals seeking to determine whether information about themselves is contained in this system of records at other Air Force installations should address written inquiries to the Command Post Superintendent of that installation. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.
For verification purposes, individual should provide their full name, SSN, any details which may assist in locating records, and their signature.
In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
If executed outside the United States: ‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.
If executed within the United States, its territories, possessions, or commonwealths: ‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
RECORD ACCESS PROCEDURES:
Individuals at the 30 Space Wing Command Post seeking access to information about themselves should address written inquiries to Command Post Superintendent, 30 Space Wing Command Post, 867 Washington Ave, Suite 205, Vandenberg Air Force Base, CA 93437-6117.
Individuals at PACAF seeking access to information about themselves should address written inquiries to Command Post Superintendent, 15th Wing Command Post, Joint Base Pearl Harbor-Hickam, HI 96853.
Individuals at the 45 Space Wing Command Post seeking access to information about themselves should address written inquiries to Command Post Superintendent, 45 Space Wing Command Post, Patrick Air Force Base, FL 32925-3002.
Individuals with the Air National Guard seeking access to information about themselves should address written inquiries to the Air National Guard Readiness Center, 3500 Fetchet Avenue, Joint Base Andrews, MD 20762-5000.
Individuals seeking access to information about themselves at other Air Force installations should address written inquiries to the Command Post Superintendent of that installation. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.
For verification purposes, individual should provide their full name, SSN, any details which may assist in locating records, and their signature.
In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
If executed outside the United States: ‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.
If executed within the United States, its territories, possessions, or commonwealths: ‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
CONTESTING RECORD PROCEDURES:
The Air Force rules for accessing records and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332, 32 CFR part 806b, or may be obtained from the system manager.
RECORD SOURCE CATEGORIES:
From Department of Defense military, civilian and contract personnel.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
FEDERAL REGISTER HISTORY:
July 6, 2010, 75 FR 38792; January 28, 2013, 78 FR 5791; May 1, 2014, 79 FR 24688.