SYSTEM NAME:

Personal Clothing and Equipment Record  (June 11, 1997,  62 FR 31793)

SYSTEM LOCATION:

Individual Equipment Units at Air Force installations. Official mailing addresses are published as an appendix to the agency's compilation of systems of records notices.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Active duty and reserve military and civilian personnel.

CATEGORIES OF RECORDS IN THE SYSTEM:

Expendable and non-expendable individual personal clothing and equipment records.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

10 U.S.C. 9832; Property Accountability Regulations; and E.O. 9397 (SSN).

PURPOSE(S):

Accounting for authorized clothing and equipment issued to members and employees. Periodically reviewed by supply personnel and certified by the individual.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The DoD 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Recorded electronically in a microcomputer. Maintained as paper records and stored in vertical file folders.

RETRIEVABILITY:

Access is by Social Security Number for military members. Access is by Social Security Number or civilian identification card number for civilian employees and foreign nationals. Retrieved by last name, first initial, and last four digits of Social Security Number.

SAFEGUARDS:

Access to the microcomputer records for the purpose of making adds, changes, or deletions will be controlled using passwords assigned to individuals assigned to the Individual Equipment Unit. Paper records will be stored in file cabinets in locked rooms. Records are accessed by person(s) responsible for servicing the records system in performance of their official duties.

RETENTION AND DISPOSAL:

Microcomputer records will be programmatically deleted 180 days after an individual has returned accountable items to the Individual Equipment unit. Paper records will be retained in office files until superseded, obsolete, no longer needed for reference, or on inactivation, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.

When the individual is discharged, the signed copy of the record is forwarded to the Consolidated Base Personnel Office for disposition. The originals are retained by the Individual Equipment Unit and destroyed after the turn-in of all equipment by the individual. Records are then destroyed by tearing into pieces, shredding, macerating, pulping or burning.

SYSTEM MANAGER(S) AND ADDRESS:

Deputy Chief of Staff/Logistics and Engineering, Headquarters United States Air Force, Washington, DC 20330-5130.

NOTIFICATION PROCEDURE:

Individuals seeking to determine whether this system of records contains information about themselves should address inquiries to or visit the Deputy Chief of Staff/Logistics and Engineering, Headquarters United States Air Force, Washington, DC 20330-5130.

RECORD ACCESS PROCEDURES:

Individuals seeking access to records about themselves contained in this system should address requests to the Deputy Chief of Staff/Logistics and Engineering, Headquarters United States Air Force, Washington, DC 20330-5130.

CONTESTING RECORD PROCEDURES:

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

RECORD SOURCE CATEGORIES:

Information obtained from the individual.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

FEDERAL REGISTER HISTORY: