SYSTEM NAME:

Motor Vehicle Operator's Records  (December 10, 2013,  78 FR 74122)

SYSTEM LOCATION:

All Air Force Base Driver's License Sections, Air Force Reserve units and Air National Guard activities. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Air Force Active duty, Reserve, National Guard, civilians and nonappropriated funds employees who are required to operate a government motor vehicle on or off post.

CATEGORIES OF RECORDS IN THE SYSTEM:

Name, rank, date of birth, gender, eye color, hair color, height, weight, state issued driver's license number and any restrictions listed on the driver's license.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

10 U.S.C. 8013, Secretary of the Air Force; DoD 4500.36-R, Management, Acquisition, and Use of Motor Vehicles; Air Force Policy Directive 24-3, Management, Operations and Use of Transportation Vehicles; and Air Force Instruction 24-301, Transportation, Vehicle Operations.

PURPOSE(S):

To create and maintain records of motor vehicle operators and licenses. In addition, records are created and maintained on Air Force personnel required to drive government owned or leased vehicles exceeding 10,000 pounds gross vehicle weight and are used for emergency response and/or are equipped with four-wheel-drive. The data is used to create a printed vehicle operator identification card.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The DoD 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Electronic storage media.

RETRIEVABILITY:

Individual's name and/or driver's license number.

SAFEGUARDS:

Driver's records are maintained only in electronic form. Access to records is limited to members responsible for adding new driver's information to the database or updating existing records in the performance of their official duties. The On-line Vehicle Interactive Management System (OLVIMS) Licensing Module is only accessible through the Air Force Portal, Global Combat Support System (GCSS-AF). This system's software uses Primary Key Infrastructure (PKI)/Common Access Card (CAC) authentication to prevent unauthorized access.

RETENTION AND DISPOSAL:

Retained in licensing database until discharge or separation of the individual. Upon request, a printed copy will be provided to the individual when discharged or separated.

SYSTEM MANAGER(S) AND ADDRESS:

AFLCMC/HIAR (OLVIMS Program Office) 200 E Moore Street, Suite 1016, Maxwell AFB, Gunter Annex, AL 36114-3004.

NOTIFICATION PROCEDURE:

Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to AF A4LE, Pentagon, Washington, DC 20330-1040.

For verification purposes, individual should provide their full name and any details which may assist in locating records, and their signature.

In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:

If executed outside the United States:

'I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)'.

If executed within the United States, its territories, possessions, or commonwealths: 'I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)'."

RECORD ACCESS PROCEDURES:

Individuals seeking access to information about themselves contained in this system of records should address written inquiries to AF A4LE, Pentagon, Washington, DC 20330-1040.

For verification purposes, individual should provide their full name and any details which may assist in locating records, and their signature.

In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C., 1746, in the following format:

If executed outside the United States:

'I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)'.

If executed within the United States, its territories, possessions, or commonwealths: 'I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)'.

CONTESTING RECORD PROCEDURES:

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

RECORD SOURCE CATEGORIES:

Information obtained from the individual, medical institutions, police and investigating officers, motor vehicles bureaus, state or local governments, witnesses, and Department of Transportation.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

FEDERAL REGISTER HISTORY:

December 30, 2008, 73 FR 79849; December 10, 2013, 78 FR 74122.