SYSTEM NAME:

Presidential Advance Agent Scheduling System Record  (November 12, 2008,  73 FR 66866)

SYSTEM LOCATION:

Headquarters, United States Air Force Presidential Flight Support, 1670 Air Force Pentagon, Room 4C887, Washington D.C. 20330-1670.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Active duty Air Force personnel, Air Force Reserve and Air National Guard military personnel.

CATEGORIES OF RECORDS IN THE SYSTEM:

Individual’s name, date of birth, work/home/cell phone numbers, work/home addresses, Social Security Number (SSN), passport number/dates, security clearance status, training requirement status, and Spouse’s name.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

10 U.S.C. 8013, Secretary of the Air Force; 10 U.S.C. 8032, the Air Staff: general duties; and EO 9397 (SSN).

PURPOSE(S):

The system contains records used to schedule and execute worldwide travel for Air Force Presidential Advance Agents.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:

The DoD Blanket Routine Uses published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper records are in file folders and electronic storage media.

RETRIEVABILITY:

Files are retrieved by individual’s name.

SAFEGUARDS:

Records are accessed by persons responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need to know.  Records are stored in locked rooms and cabinets. Those in computer storage devices are protected by computer system software. 

RETENTION AND DISPOSAL:

Retain records until they are obsolete. Records are destroyed by burning. Computer records are destroyed by erasing, deleting or overwriting.

SYSTEM MANAGER(S) AND ADDRESS:

Department of the Air Force, 1777 N Kent St (RPN), Suite 3200, Rosslyn, VA  22209-2110.

NOTIFICATION PROCEDURE:

Individuals seeking to determine whether data about themselves are contained in this system should address written inquiries to Department of Air Force, 1670 Air Force Pentagon, Washington DC 20330-1670. 

Requests should contain individual’s name and dates they were an Advance Agent.  

RECORD ACCESS PROCEDURES:

Individuals seeking to determine whether information about them is contained in this system should address written inquiries to Department of Air Force, 1670 Air Force Pentagon, Washington DC 20330-1670.

Requests should contain individual’s name and dates they were an Advance Agent

CONTESTING RECORD PROCEDURES:

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

RECORD SOURCE CATEGORIES:

Information is received from the individual and personnel records.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

FEDERAL REGISTER HISTORY:

November 12, 2008, 73 FR 66866; June 11, 1997,  62 FR 31793