SYSTEM NAME:
Registration Records (Excluding Private Vehicle Records) (June 11, 1997, 62 FR 31793)
SYSTEM LOCATION:
Chief of Security Police at the installation where an individual registers personal property. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Persons who register firearms, pets, certain types of personal property, bicycles, etc.
CATEGORIES OF RECORDS IN THE SYSTEM:
Registration forms for each particular item registered with the Security Police activity.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by.
PURPOSE(S):
Used to record information on make, model, type, kind, etc., of property. Information is used to identify lost or stolen property and to insure proper control of privately owned firearms maintained on an Air Force installation. The firearm registration form is also used to maintain accountability (logging weapons in/out) of privately owned firearms stored in government firearm storage facilities.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
The DoD 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Maintained in file folders and card files.
RETRIEVABILITY:
Retrieved by name.
SAFEGUARDS:
Records are accessed by person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Records are stored in security file containers/cabinets and locked cabinets or rooms.
RETENTION AND DISPOSAL:
Records are kept in the Office of the Chief of Security Police for one year after departure of owner and then destroyed by tearing into pieces.
SYSTEM MANAGER(S) AND ADDRESS:
Air Force Office of Security Police, Kirtland Air Force Base, NM 87117. Installation Chief of Security Police.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Installation Chief of Security Police for information. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.
When requesting information in writing, individual should include full name, Social Security Number, military status, and home address. During a personal visit, individuals will be required to produce military ID, if applicable, a valid drivers license, or other appropriate proof of identity.
RECORD ACCESS PROCEDURES:
Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Installation Chief of Security Police for information. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.
When requesting information in writing, individual should include full name, Social Security Number, military status, and home address. During a personal visit, individuals will be required to produce military ID, if applicable, a valid drivers license, or other appropriate proof of identity.
CONTESTING RECORD PROCEDURES:
The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
RECORD SOURCE CATEGORIES:
Information obtained from individual.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
FEDERAL REGISTER HISTORY: