Department of the Air Force

F032 AFCESA C

SYSTEM NAME:

Civil Engineer System - Explosive Ordnance Records  (March 17, 2009,  74 FR 11356)

SYSTEM LOCATION:

Department of the Air Force, 643 ELSS/EIRC, 201 East Moore Drive, Bldg 856, Gunter AFB, AL 36114-3001.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Active duty military, civilians, and Air Force contractor personnel.

CATEGORIES OF RECORDS IN THE SYSTEM:

Full name, rank, Social Security Number (SSN), gender, place of birth, date of birth; email address; clearance and clearance investigation status; passport number, type, date and location of issue; training information to include dates of training, certifications; unit and assignment information; temporary duty information.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

10 U.S.C. 8013, Secretary of the Air Force; 10 U.S.C. 9832, Property Accountability: Regulations; Department of Defense Directive 5210.55, Selection of DoD Military and Civilian Personnel and Contractor Employees for Assignment duties; Department of Defense Regulation 5200-2R, DoD Personnel Security Program; Air Force Instruction 33-213, Identity Management; and E.O. 9397 (SSN).

PURPOSE(S):

Provide accurate documentation of Explosive Ordnance Device (EOD) incident reporting to cover emergency response to improvised explosive devices, conventional munitions, airfield emergencies, support to civil authorities, and weapons of mass destruction incidents. Record individual's home-station and contingency and ancillary training requirements.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The DoD 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:


STORAGE:

Electronic storage media.

RETRIEVABILITY:

Last name, first name, and rank.

SAFEGUARDS:

Steps have been taken to limit the access to the Privacy data to only those users with the appropriate roles. Access to records is limited to persons responsible for servicing the record in performance of their official duties and who are properly screened and cleared for need-to-know. Access to the application is restricted by passwords which are changed periodically.

RETENTION AND DISPOSAL:

Records are retained for 30 years or until no longer needed and then deleted from the database by erasing or degaussing.

SYSTEM MANAGER(S) AND ADDRESS:

Information Technology Program Manager, HQ AFCESA/CEOI, 139 Barnes Drive, Suite 1, Tyndall AFB, FL 32403-5319.

NOTIFICATION PROCEDURE:

Individuals seeking to determine whether this system of records contains information on themselves should address written inquiries to ACES/IWIMS Program Manager, HQ AFCESA/CEOI, 139 Barnes Drive, Suite 1, Tyndall AFB, FL 32403-5319.

Individual should provide their full name, aliases, date and place of birth, Social Security Number, service number(s), or other information verifiable from the records in written request.

RECORD ACCESS PROCEDURES:

Individuals seeking to access records about themselves contained in this system should address written requests to ACES/IWIMS Program Manager, HQ AFCESA/CEOI, 139 Barnes Drive, Suite 1, Tyndall AFB, FL 32403-5319.

Individual should provide their full name, aliases, date and place of birth, Social Security Number, service number(s), or other information verifiable from the records in written request.

CONTESTING RECORD PROCEDURES:

The Air Force rules for accessing records, for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

RECORD SOURCE CATEGORIES:

From the individual.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

Records maintained in connection with providing protective services to the President and other individuals under 18 U.S.C. 3056, may be exempt pursuant to 5 U.S.C. 552a(k)(3).

An exemption rule for this record system has been promulgated in accordance with the requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) and (e) and published in 32 CFR part 806b.

FEDERAL REGISTER HISTORY: