SYSTEM NAME:
Automated Civil Engineer System - Fire Department Records (November 19, 2014, 79 FR 68875)
SYSTEM LOCATION:
Defense Information Systems Agency (DISA), Systems Management Center, Montgomery, 401 East Moore Drive, Building 857, Gunter AFB, AL 36114-3001.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Any individual who places a call to the Air Force installation emergency 911 dispatcher and/or fire department for emergency assistance; Air Force fire department civilian employees.
CATEGORIES OF RECORDS IN THE SYSTEM:
Callers’ name and phone number from which they are calling; and Air Force fire department employee’s name, grade/rank, DoD Identification Number DoD ID Number, home/mobile/office telephone number, home address, duty title, and duty station.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
10 U.S.C. 8013, Secretary of the Air Force; delegation by; 10 U.S.C. 9832, Property accountability: Regulations; 15 U.S.C 2227, Fire Safety Systems in Federal Assisted Buildings: Regulations; Pre-fire Plans; 15 U.S.C. 2229, Firefighter assistance.
PURPOSE(S):
To protect installation resources, equipment, and personnel that require emergency services. Operate emergency dispatch centers to support fire emergency operations. In addition, it will track fire prevention and protection, firefighting, rescue, and Hazardous Materials (HazMat) response and after action reports.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S. C. 552a(b) of the Privacy Act of 1974, as amended, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
The DoD Blanket Routine Uses published at the beginning of the Air Force’s compilation of record system notices may apply to this system.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Electronic storage media.
RETRIEVABILITY:
Individual’s name and duty station.
SAFEGUARDS:
Steps have been taken to limit the access to the Privacy data to only those users with the appropriate roles. Access to records is limited to persons responsible for servicing the record in performance of their official duties and who are properly screened and cleared for need-to-know. Access to the application is restricted by Department of Defense (DoD) Common Access Card (CAC).
RETENTION AND DISPOSAL:
Retained for 30 years or until no longer needed and then deleted from the database.
SYSTEM MANAGER(S) AND ADDRESS:
Automated Civil Engineer System/Interim Work Management System Program Manager, Headquarters (HQ) A7CRT, 139 Barnes Drive, Suite 1, Tyndall AFB, FL 32403-5319
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether information about them is contained in this system should address written inquiries to the Civil Engineer System/Interim Work Management System Program Manager, Headquarters (HQ) A7CRT, 139 Barnes Drive, Suite 1, Tyndall AFB, FL 32403-5319.
For verification purposes, individual should provide their full name, and/or DoD ID Number, any details which may assist in locating records, and their signature.
In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
If executed outside the United States:
‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.
If executed within the United States, its territories, possessions, or commonwealths:
‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
RECORD ACCESS PROCEDURES:
Individuals seeking access to records about themselves contained in this system should address written inquiries to the Civil Engineer System/Interim Work Management System Program Manager, Headquarters (HQ) A7CRT, 139 Barnes Drive, Suite 1, Tyndall AFB, FL 32403-5319.
For verification purposes, individual should provide their full name, and/or DoD ID Number, any details which may assist in locating records, and their signature.
In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
If executed outside the United States:
‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.
If executed within the United States, its territories, possessions, or commonwealths:
‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
CONTESTING RECORD PROCEDURES:
The Air Force rules for accessing records, for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332;32 CFR part 806b; or may be obtained from the system manager.
RECORD SOURCE CATEGORIES:
Individual.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
FEDERAL REGISTER HISTORY:
December 4, 2008, 73 FR 73924; November 19, 2014, 79 FR 68875.