SYSTEM NAME:

Automated Civil Engineer System Records  (June 23, 2011,  76, FR, 36903)

SYSTEM LOCATION:

Defense Information Systems Agency (DISA), Systems Management Center, Montgomery, 401 East Moore Drive, Bldg 857, Gunter AFB, AL 36114-3001.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Air Force Active Duty, Air National Guard, Air Force Reserve personnel, Air Force Department of Defense civilians and Air Force Civil Engineering contractors.

CATEGORIES OF RECORDS IN THE SYSTEM:

Individual’s name, nick names, Social Security Number (SSN), gender, date of birth, personal cell phone number, home telephone number, personal email addresses, mailing/home address, marital status, and emergency contact name and phone number.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by; Department of Defense Regulation 5200.2-R, DoD Personnel Security Program; 10 U.S.C. 9832, Property accountability; Air Force Instruction 33-332, Privacy Act Program; and E.O. 9397 (SSN), as amended.

PURPOSE(S):

To provides the Base Civil Engineer with the tools required to manage real property, housing and furnishings management. It provides accurate identification of military personnel assigned to military housing/dormitories. May be used by commanders and managers as a decision making tool for accountability of personnel living in these facilities during peace or wartime.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:

In addition to those disclosures generally permitted under 5 U.S. C. 552a(b) of the Privacy Act of 1974, these records contained therein my specifically be disclosed outside the (DoD) as a routine use pursuant to 5 U.S.C. 552a(b) (3) as follows:

The DoD “Blanket Routine Uses” published at the beginning of the Air Force’s compilation of record system notices apply to this system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Electronic storage media.

RETRIEVABILITY:

Individual’s name and/or Social Security Number (SSN).

SAFEGUARDS:

Access is limited to only users with the appropriate access role and have a need-to-know. Individuals responsible for servicing the records in the performance of official duties are properly screened and cleared for need-to-know. Access to the application is restricted by passwords which are changed periodically. A risk assessment has been performed and will be made available on request.

RETENTION AND DISPOSAL:

Records are retained until no longer needed for conducting business and then deleted from the database by erasing.

SYSTEM MANAGER(S) AND ADDRESS:

Automated Civil Engineer System/Interim Work Management System Program Manager, HQ A7CRT (O&S), 139 Barnes Drive, Suite 1, Tyndall AFB, FL 32403-5319.

NOTIFICATION PROCEDURE:

Individuals seeking access to information about themselves contained in this system of records should address written inquiries to the Automated Civil Engineer System/Interim Work Management System Program Manager, HQ A7CRT (O&S), 139 Barnes Drive, Suite 1, Tyndall AFB, FL 32403-5319.

For verification purposes, individual should provide their full name, Social Security Number (SSN), any details that may assist in locating records, and their signature.

In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:

If executed outside the United States: ‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United State of America that the foregoing is true and correct. Executed on (date). (Signature)’.

If executed within the United States, its territories, possessions, or commonwealths: ‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’

RECORD ACCESS PROCEDURES:

Individuals seeking access to information about themselves contained in this system of records should address written inquiries to the Automated Civil Engineer System/Interim Work Management System Program Manager, HQ A7CRT (O&S), 139 Barnes Drive, Suite 1, Tyndall AFB, FL 32403-5319.

For verification purposes, individual should provide their full name, Social Security Number (SSN), any details which may assist in locating records, and their signature.

In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:

If executed outside the United States: ‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United State of America that the foregoing is true and correct. Executed on (date). (Signature)’.

If executed within the United States, its territories, possessions, or commonwealths: ‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.

CONTESTING RECORD PROCEDURES:

The Air Force rules for accessing records, for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

RECORD SOURCE CATEGORIES:

From the individual.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

FEDERAL REGISTER HISTORY: