SYSTEM NAME:

Basic Training Management System (BTMS) Records  (November 12, 2008,  73 FR 66877)

SYSTEM LOCATION:

Training Delivery & Administration, 737th Training Support Squadron (737 TRSS/TSDT), 737 Training Group, Bldg 6420,1618 Truemper Street, Lackland AFB, TX 78236-5511.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

U.S. Air Force enlisted trainees.

CATEGORIES OF RECORDS IN THE SYSTEM:

Individual student records containing individual's name, Social Security Number (SSN), written test results, physical fitness results, counseling records, training progress check results, emergency notification data, height/weight information, training waivers, discharge case disposition (if applicable), and other documents pertaining to student accountability and administration.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

10 U.S.C. 8013, Secretary of the Air Force; as implemented by Air Force Instruction 36-2608, Air Education and Training Command Instruction (AETCI) 36-2203, Training Administration and E.O. 9397 (SSN).

PURPOSE(S):

Used to evaluate and record performance/progress of student, and to determine generate statistics to measure the health and effectiveness of Basic Military Training (BMT).

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The DoD 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Electronic Storage Media.

RETRIEVABILITY:

By name and Social Security Number (SSN).

SAFEGUARDS:

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties, and by authorized personnel who are properly screened and cleared for need-to-know. All access is based upon role-based logons. User's level of access is restricted by their role within the organization.

RETENTION AND DISPOSAL:

Computer data is actively maintained only for the period the trainee is enrolled in basic military training. Upon graduation, data is retained for 18 months and destroyed by deleting files, erasing, degaussing or overwriting using approved Air Force procedures and products.

SYSTEM MANAGER(S) AND ADDRESS:

Department of the Air Force, Chief, Training Delivery & Administration, 737th Training Support Squadron (737 TRSS/TSDT), 1618 Truemper Street, Lackland AFB TX 78236-5511

NOTIFICATION PROCEDURE:

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the 737th Training Group, 1618 Truemper Street, Lackland AFB TX 78236-5511 or via e-mail at 737TRG.CCE@Lackland.af.mil.

Request must contain name and Social Security Number (SSN).

RECORD ACCESS PROCEDURES:

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the 737th Training Group, 1618 Truemper Street, Lackland AFB TX 78236-5511 or via e-mail at 737TRG.CCE@Lackland.af.mil.

Request must contain name and Social Security Number (SSN).

CONTESTING RECORD PROCEDURES:

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332; 32 CFR part 806b; or may be obtained from the system manager.

RECORD SOURCE CATEGORIES:

Personal data on recruits is received electronically from the Technical Training Management System (TTMS). Training data is input by personnel assigned to the 737th Training Group.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

FEDERAL REGISTER HISTORY: