SYSTEM NAME:

Summer Faculty Fellowship Program (SFFP) Records.  (October 01, 2008,  73 FR 57072)

SYSTEM LOCATION:

American Society for Engineering Education (ASEE), 1818 N Street NW, Suite 600, Washington, DC 20036-2479.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

University professors/researchers (US citizens and permanent residents).

CATEGORIES OF RECORDS IN THE SYSTEM:

Individual's name, resident state, mailing address, email address, telephone numbers, date and place of birth, citizenship, present position, discipline, institution name and address, educational background, degrees and dates, professional employment, significant academic and professional activities, lists of publications, research experience and courses taught academic references, and current contracts or grant activities.

For professors awarded and accepting fellowships: Social Security Number (SSN) and bank account numbers to allow direct deposit of stipends and reporting to the Internal Revenue Service (IRS). In addition, voluntary demographic information on gender, ethnicity, race, and disability will be collected.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

10 USC 8013, Secretary of the Air Force and Executive Order 9397 (SSN).

PURPOSE(S):

To maintain documentation of the applications and processes necessary to screen applicants and to evaluate and select the most promising researchers to award fellowships. The American Society for Engineering Education will pay stipends to awardees by direct deposit and advise the Internal Revenue Service (IRS) as required.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The DoD 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper records in file folders and electronic storage media.

RETRIEVABILITY:

Individual's name.

SAFEGUARDS:

Records are maintained in a controlled facility. Physical entry is restricted by the use of locks, guards, and is accessible only to authorized personnel. Access to records is limited to person(s) responsible for servicing the record in performance of their official duties and who are properly screened and cleared for need-to-know. Access to computerized data is restricted by passwords, which are changed periodically.

RETENTION AND DISPOSAL:

Special Basic Research Programs records are destroyed two years after assignment ends. Education records are destroyed after payment of last invoice. Records will be shredded or incinerated.

SYSTEM MANAGER(S) AND ADDRESS:

Department of Air Force, Air Force Office of Scientific Research, AFRL/AFOSR/PIE, 875 North Randolph Street, Suite 325, Room 3112, Arlington, VA 22203-1768.

NOTIFICATION PROCEDURE:

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to Summer Faculty Fellowship Program, American Society for Engineering Education, 1818 N St NW, Washington, DC, 20036-2479.

Written requests should contain full name and email and mailing address.

RECORD ACCESS PROCEDURES:

Individuals seeking access to records about themselves contained in the system of records should address written inquiries to Summer Faculty Fellowship Program, American Society for Engineering Education, 1818 N St NW, Washington, DC, 20036-2479.

Written requests should contain full name and email and mailing address.

CONTESTING RECORD PROCEDURES:

The Air Force rules for accessing, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332, Privacy Act Program; 32CFR part 806b; or may be obtained from the system manager.

RECORD SOURCE CATEGORIES:

Individual, their references, and universities.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

FEDERAL REGISTER HISTORY: