SYSTEM NAME:
Absentee and Deserter Information Files (March 05, 2013, 78 FR 14295)
SYSTEM LOCATION:
Air Force Personnel Center (AFPC), Missing Persons Division, 550 C Street West, Suite 14, Randolph Air Force Base, TX 78150-4716;
Air Reserve Personnel Center, Denver, 18420 East Silver Creek Avenue, Building 390, 68 Buckley Air Force Base, CO 80011-9502;
National Personnel Records Center, Military Personnel Branch, 1 Archives Drive, St. Louis, MO 63138-1002.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Air Force active duty, Reserve, Air National Guard personnel who have been identified as being absent without leave or deserter.
CATEGORIES OF RECORDS IN THE SYSTEM:
Name, Social Security Number (SSN), Department of Defense Identification Number (DoD ID Number), Rank/Grade, date of birth, place of birth, height, weight, eye color, hair color, residence address, organization and installation, branch of service, sex, race, ethnicity, current enlistment, time of absence, administrative date of desertion, operator's driver license and member's vehicle information; information currently on file pertaining to family members or associates of the deserter or absentee, circumstance of absentee's return and disposition, organization's commander signature.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
10 U.S.C., 8013, Secretary of the Air Force; 10 U.S.C. Sections 885, Desertion, 886, Absence Without Leave, and 887, Missing Movement (UCMJ Articles 85, 86, and 87); DoDD 1325.2, Desertion and Unauthorized Absence; Air Force Instruction 36-2911, Desertion and Unauthorized Absence; and E.O. 9397 (SSN), as amended.
PURPOSE(S):
To support the Air Force Unauthorized Absence (Absent Without Leave/Deserter) Program. Used to ensure positive identification and expeditious reporting of service members who have been classified as Absent Without Leave (AWOL)/Deserters to law enforcement, financial, and leadership in order to return members to military custody. Documents commander's actions which may be used for support in personnel and pay actions.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, as amended, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
The DoD Blanket Routine Uses published at the beginning of the Air Force's compilation of systems of records notices may apply to this system.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper records maintained in file folders, binders, and electronic storage media.
RETRIEVABILITY:
Name, SSN and/or DoD ID number.
SAFEGUARDS:
Files are accessed by Air Force AWOL/Deserter Program Manager and personnel cleared for need-to-know. Records are stored in file cabinets in buildings that are either locked or have controlled access entry requirements. Electronic files are accessed by authorized personnel only who have a secure Common Access Card (CAC) and an official need-to-know.
RETENTION AND DISPOSAL:
DD Form 553, Deserter/Absentee Wanted by the Armed Forces and related records are maintained until absentee is returned to military control, then DD Form 616, Report of Return of Absentee, is accomplished; both forms are then filed in Master Personnel Record Group for permanent retention. Paper records are destroyed after electronic copy has been created and filed or when no longer needed for revision, dissemination, or reference, whichever is later.
Electronic records replace temporary paper records and are created using electronic mail and word processing. Electronic records are destroyed when the agency determines records are superseded, obsolete, or no longer needed for administrative, legal, audit, or other operational purposes.
SYSTEM MANAGER(S) AND ADDRESS:
Air Force Absent without Leave/Deserter Program Manager, Air Force Personnel Center, Missing Persons Division, 550 C Street West, Suite 14, Randolph Air Force Base, TX 78150-4716.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to Air Force AWOL/Deserter Program Manager, Air Force Personnel Center, Missing Persons Division, 550 C Street West, Suite 14, Randolph Air Force Base, TX 78150-4716.
For verification purposes, individual should provide their full name, SSN and/or DoD ID Number, any details which may assist in locating records, and their signature.
In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C., 1746, in the following format:
If executed outside the United States: "I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)."
If executed within the United States, its territories, possessions, or commonwealths: "I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature).”
RECORD ACCESS PROCEDURES:
Individuals seeking access to information about themselves contained in this system should address written inquiries to AWOL/Deserter Program Manager, Air Force Personnel Center, Missing Persons Division, 550 C Street West, Suite 14, Randolph Air Force Base, TX 78150-4716.
For verification purposes, individual should provide their full name, SSN and/or DoD ID Number, any details which may assist in locating records, and their signature.
In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C., 1746, in the following format:
If executed outside the United States: "I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)."
If executed within the United States, its territories, possessions, or commonwealths: "I declare(or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature).”
CONTESTING RECORD PROCEDURES:
The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
RECORD SOURCE CATEGORIES:
Information is obtained from the Air Force Military Personnel Data System; Unit Commanders/First Sergeants; Force Support Squadron representatives; military and civilian law enforcement officials; DD Form 553, Deserter/Absentee Wanted by the Armed Forces; DD Form 616, Report of Return of Absentee; and anyone who may report information concerning an absentee wanted by the Armed Forces.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
FEDERAL REGISTER HISTORY:
March 5, 2013, 78 FR 14295; June 11, 1997, 62 FR 31793