Department of the Air Force

F036 AFPC H

SYSTEM NAME:

Application for Appointment and Extended Active Duty Files  (June 25, 2013,  78 FR 38016)

SYSTEM LOCATION:

Headquarters Air Force Personnel Center (AFPC), Line Officer Accessions Branch, 550 C Street West, Randolph Air Force Base, TX 78150-4703;

Headquarters Air Reserve Personnel Center, 18420 E. Silver Creek, Bldg #390 MS 68, Buckley Air Force Base, CO 80011-9502;

Headquarters Air National Guard Bureau, 3500 Fetchet Avenue, Andrews AFB, MD 20762-5157;

Headquarters Air Force Recruiting Service, 550 D Street West, Randolph Air Force Base, TX 78150-4527; Headquarters Recruiting Service, 550 D Street West, Randolph Air Force Base, TX 78150-4527;

Air Force Recruiting Offices. Official mailing addresses are published as an appendix to the Air Force's compilation of record system notices.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Applicants for appointment/reappointment as Air Force Reserve; Air National Guard; Air Reserve Component officers who apply for voluntary entry on Extended Active Duty; and commissioned officers of other uniformed services who apply for interservice transfer to the Air Force.

CATEGORIES OF RECORDS IN THE SYSTEM:

Individual's application and supporting documents as applicable containing name, Social Security Number (SSN), Department of Defense Identification Number (DoD ID Number), date of birth, historical background, education data, medical history, physical status, prior service data, employment data, marital and dependency status, and aptitude test results.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

10 U.S.C. 8013, Secretary of the Air Force; 10 U.S.C. 716, Commissioned officers: transfers among the armed forces, the National Oceanic and Atmospheric Administration, and the Public Health Service; 10 U.S.C. Chapter 1205, Appointment of Reserve Officers; 10 U.S.C. 12301, Reserve Components Generally; 10 U.S.C. 12320, Reserve Officers: grade in which ordered to active duty; Department of Defense Instruction 1310.02, Appointing Commissioned Officers; Air Force Policy Directive 36-20, Accession of Air Force Military Personnel; Air Force Instruction (AFI) 36-2005, Appointment in Commissioned Grades and Designation and Assignment in Professional Categories – Reserve of the Air Force and United States Air Force; Air Force Instruction (AFI) 36-2004, Interservice Transfer of Officers to the United States Air Force (UASF) and the United States Air Force Reserve (USAFR); Air Force Instruction (AFI) 36-2008, Voluntary Extended Active Duty (EAD) for Air Force Reserve Commissioned Officers; and E.O. 9397 (SSN), as amended.

PURPOSE(S):

To determine eligibility for appointment to the Air Reserve Component, for interservice transfer, or for Extended Active Duty.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, as amended, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The DoD Blanket Routine Uses published at the beginning of the Air Force's compilation of systems of records notices may apply to this system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:


STORAGE:

Paper records and electronic storage media.

RETRIEVABILITY:

Name, SSN and/or DoD ID number.

SAFEGUARDS:

Access to records is limited to person(s) responsible for servicing the record in the performance of their official duties and who are properly screened and cleared for need-to-know. System software uses Primary Key Infrastructure (PKI)/Common Access Card (CAC) authentication to lock out unauthorized access. Paper records are secured in locked cabinets or drawers in areas with controlled access entry requirements.

RETENTION AND DISPOSAL:

Commissioning Case Files are destroyed 12 months after end of the month of entry into Extended Active Duty (EAD); commissioning case file applications awaiting resubmission are destroyed 12 months after the end of the month in which final action is completed; interservice transfer case files are destroyed 5 years after the transfer of the officer; and recall cases (officers) are destroyed after 5 years. Paper records are destroyed by tearing into pieces, shredding, pulping, macerating, or burning. Electronic records are destroyed by erasing, deleting, or overwriting.

SYSTEM MANAGER(S) AND ADDRESS:

Directorate of Personnel Services, Line Officer Accessions Branch Program Manager, Air Force Personnel Center, 550 C Street West, Suite 10, Randolph Air Force Base, TX 78150-4703;

Commander, Headquarters Air Reserve Personnel Center, 18420 E. Silver Creek Ave, Buckley Air Force Base, CO 80011-9502;

Commander, Headquarters Air Force Reserve Command, 255 Richard Ray Blvd, Robins Air Force Base, GA 31098-6001;

Commander, Headquarters Recruiting Service, 550 D Street West, Randolph Air Force Base, TX 78150-4527.

NOTIFICATION PROCEDURE:

Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the system manager or respective recruiting office location. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

For verification purposes, individual should provide their full name, SSN and/or DoD ID Number, any details which may assist in locating records, and their signature.

In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:

If executed outside the United States:

'I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)'.

If executed within the United States, its territories, possessions, or commonwealths: 'I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)'.

RECORD ACCESS PROCEDURES:

Individuals seeking access to information about themselves contained in this system of records should address written inquiries to the system manager or respective recruiting office location. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

For verification purposes, individual should provide their full name, SSN and/or DoD ID Number, any details which may assist in locating records, and their signature.

In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:

If executed outside the United States:

'I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)'.

If executed within the United States, its territories, possessions, or commonwealths: 'I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)'.

CONTESTING RECORD PROCEDURES:

The Air Force rules for accessing records, contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332, Air Force Privacy Program; 32 CFR part 806b; or may be obtained from the system manager.

RECORD SOURCE CATEGORIES:

Data is extracted from the Headquarters Air Force Master Personnel File; special orders; official correspondence submitted by the individual; individual appointment applications; letters of recommendation, and results of National Agency Check.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

Investigatory material compiled solely for purpose of determining suitability, eligibility, or qualifications for federal civilian employment, military service, federal contracts, or access to classified information may be exempt pursuant to 5 U.S.C. 552a(k)(5), but only to the extent that such material would reveal the identity of a confidential source.

An exemption rule for this record system has been promulgated in accordance with the requirements of 5 U.S.C. 553(b)(1),(2), and (3), (c) and (e) published in 32 CFR part 806b. For additional information, contact the system manager.

FEDERAL REGISTER HISTORY:

June 11, 1997, 62 FR 31793; June 25, 2013, 78 FR 38016.