SYSTEM NAME:

Officer Performance Report (OPR)/Enlisted Performance Report (EPR) Appeal Case Files  (September 09, 2013,  78 FR 55066)

SYSTEM LOCATION:

Air Force Personnel Center (AFPC), 550 C Street West, Randolph Air Force Base, TX 78150-4709; Air Reserve Personnel Center, Denver, 18420 East Silver Creek Avenue, Building 390, 68, Buckley Air Force Base, CO 80011-9502; and Military Personnel Sections(MPS). Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Air Force Active Duty, Reserve, Air National Guard, retired and separated personnel who submit an appeal for correction of records.

CATEGORIES OF RECORDS IN THE SYSTEM:

Individual's full name, Social Security Number (SSN) and/or DoD Identification Number (DoD ID Number), address, copy of applications, supporting documents, endorsements, and correspondence reflecting the board's decision on the case and other official records.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

10 U.S.C. 8013, Secretary of the Air Force; Department of Defense Directive 1332.41, Boards for Correction of Military Records (BCMRs) and Discharge Review Boards (DRBs); Air Force Policy Directive 36-24, Military Evaluations; Air Force Instruction 36-2603, Air Force Board for Correction of Military Records; Air Force Instruction 36-2401, Correcting Officer and Enlisted Evaluation Reports; and E.O. 9397 (SSN) as amended.

PURPOSE(S):

To answer individual inquiries concerning evaluation appeals at Air Force Personnel Center and Air Reserve Personnel Center levels. Records are used as basis for consideration in preparation of Air Staff advisory opinions on Officer Performance Report/Enlisted Performance Report (OPR/EPR) appeals.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, as amended, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The DoD Blanket Routine Uses published at the beginning of the Air Force's compilation of systems of records notices may apply to this system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper records and electronic media storage.

RETRIEVABILITY:

Name and/or SSN.

SAFEGUARDS:

Records are accessed by the program manager and by persons cleared for need-to-know. Records are stored in file cabinets in the building that are either locked or have controlled access entry requirements. Electronic files are only accessed by authorized personnel with a Common Access Card (CAC) and need-to-know.

RETENTION AND DISPOSAL:

Air Force Personnel Center and Air Reserve Personnel Center case files are maintained for three calendar years from date of last action as indicated in the file, and then destroyed. Military Personnel section files are maintained for two calendar years from date of last action as indicated in the file, and then destroyed. Paper records are destroyed by tearing into pieces, shredding, pulping, macerating or burning. Electronic records are destroyed by erasing, deleting, or overwriting.

SYSTEM MANAGER(S) AND ADDRESS:

Assistant Deputy Chief of Staff for Personnel, Randolph Air Force Base, TX 78150-6001.

NOTIFICATION PROCEDURE:

Individuals seeking to determine whether this system of records contains information on themselves should address written requests to Air Force Personnel Center, Evaluations Programs Section, (HQ AFPC/DPSID), 550 C Street West, Suite 7, Randolph Air Force Base, TX 78150-4709 or to the Military Personnel Section where the appeal was processed.

Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Written request should contain full name, SSN and complete mailing address with notarized signature as below.

An unsworn declaration under penalty of perjury in accordance with section 1746 of 28 U.S.C. or notarized signatures are acceptable as a means of proving the identity of the individual.

If an unsworn declaration is executed within the United States, its territories, possessions, or commonwealths, it shall read 'I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature).'

If an unsworn declaration is executed outside the United States, it shall read 'I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature).'

RECORD ACCESS PROCEDURES:

Individuals seeking to access records about themselves contained in this system should address written requests to the Air Force Personnel Center, Evaluations Programs Section, Air Force Personnel Center, (HQ AFPC/DPSID), 550 C Street West, Randolph Air Force Base, TX 78150-4709 or to the Military Personnel Section where the appeal was processed.

Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Written request should contain full name, SSN and complete mailing address with notarized signature as below.

An unsworn declaration under penalty of perjury in accordance with section 1746 of 28 U.S.C. (Reference (n)) or notarized signatures are acceptable as a means of proving the identity of the individual.

If an unsworn declaration is executed within the United States, its territories, possessions, or commonwealths, it shall read 'I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature).'

If an unsworn declaration is executed outside the United States, it shall read 'I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature).'

CONTESTING RECORD PROCEDURES:

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332, Privacy Act Program; 32 CFR part 806b; or may be obtained from the system manager.

RECORD SOURCE CATEGORIES:

Appeal applications and supporting documentation, endorsements, official records and documents from other sources, and correspondence reflecting the appeal board's decision. Also, when applicable, Air Staff advisory opinions furnished to the Air Force Board for Corrections of Military Records under the provisions of Air Force Instruction 36-2603, Air Force Board for Correction of Military Records.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

FEDERAL REGISTER HISTORY:

January 22, 2009, 74 FR 4015; September 9, 2013, 78 FR 55066.