SYSTEM NAME:
Air Force Fitness Program (March 05, 2013, 78 FR 14291)
SYSTEM LOCATION:
AFFMS is located at Defense Enterprise Computing Center Montgomery, 401 E. Moore Dr., Maxwell AFB-Gunter Annex, AL 36114-3004.
AFFMS II is located at Air Force Personnel Center Data Center, 499 C. Street West, Randolph AFB, TX 78150-4750. Records are also located at Air Force unit of assignment. Official mailing addresses are published as an appendix to the Air Force's compilation of system notices.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Air Force Active Duty, Reserve, and Air National Guard personnel.
CATEGORIES OF RECORDS IN THE SYSTEM:
Name, Social Security Number (SSN) and/or Department of Defense Identification Number (DoD ID Number), rank, date of birth, duty phone, height, weight, physical fitness test scores, individual fitness reports, fitness screening questionnaire, letters documenting entry and participation in individual fitness rehabilitation programs, medical profile documents, fitness progress reports, scheduled medical evaluations and fitness center appointments, counseling documentation, and administrative actions taken.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
10 U.S.C. 8013, Secretary of the Air Force; Air Force Policy Directive 36-29, Military Standards; Air Force Instruction 36-2905, Fitness Program; Department of Defense Directive 1308.1, Department of Defense Physical Fitness and Body Fat Program; Department of Defense Instruction 1308.3, Department of Defense Physical Fitness and Body Fat Programs Procedures; and E.O. 9397 (SSN), as amended.
PURPOSE(S):
To document individuals' progress in the Air Force Fitness Program. The file keeps individuals and their leadership informed of fitness levels and progress in improving fitness levels towards achieving minimum Air Force fitness standards.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper records and electronic storage media.
RETRIEVABILITY:
Retrieved by name, SSN and/or DoD ID number.
SAFEGUARDS:
Access to records is limited to person(s) responsible for servicing the record in the performance of their official duties and who are properly screened and cleared for need-to-know. System software uses Primary Key Infrastructure (PKI)/Common Access Card (CAC) authentication to lock out unauthorized access. System software contains authorization/permission partitioning in the form of by-name assigned user roles to limit access to appropriate organization level. Paper records are secured in locked cabinets or drawers when not in use.
RETENTION AND DISPOSAL:
Fitness program case files (paper records) are maintained until individual has sustained a fitness score greater than or equal to 75 percent for 24 consecutive months or 90 days after member's separation or retirement, whichever is sooner. Electronic records are destroyed when the agency determines that the electronic records are superseded, obsolete, and are no longer needed for administrative, legal, audit, or other operational purposes. Paper records are destroyed by tearing into pieces, shredding, pulping, macerating or burning. Electronic records are deleted from the system.
SYSTEM MANAGER(S) AND ADDRESS:
Chief, Military Force Policy Division, 1040 Air Force Pentagon, Room 4D950, Washington, DC 20330-1040.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether this system of records contains information on themselves should address inquiries to Commander at the unit of assignment or attachment. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.
For verification purposes, individual should provide their full name, SSN and/or DoD ID Number, any details which may assist in locating records, and their signature.
In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
If executed outside the United States:
'I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)'.
If executed within the United States, its territories, possessions, or commonwealths: 'I declare( or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)'.
RECORD ACCESS PROCEDURES:
Individuals seeking access to records about themselves contained in this system should address requests to the Commander at the unit of assignment or attachment. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.
For verification purposes, individual should provide their full name, SSN and/or DoD ID Number, any details which may assist in locating records, and their signature.
In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
If executed outside the United States:
'I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)'.
If executed within the United States, its territories, possessions, or commonwealths: 'I declare( or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)'.
CONTESTING RECORD PROCEDURES:
The Air Force rules for accessing records and for contesting contents and appealing initial agency determinations are published in 32 CFR part 806b, Air Force Instruction 33-332, Air Force Privacy Program and may be obtained from the system manager.
RECORD SOURCE CATEGORIES:
From healthcare providers; individuals who conduct fitness assessments and oversee the unit fitness program; and the individual to whom the record pertains.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
FEDERAL REGISTER HISTORY:
June 11, 1997, 62 FR 31793; March 5, 2013, 78 FR 14291.