SYSTEM NAME:

Air Force Enlistment/Commissioning Records System  (January 27, 2012,  77 FR 4286)

SYSTEM LOCATION:

Air Force Personnel Center, 550 C Street West, Randolph Air Force Base, TX 78150-4703; Headquarters Recruiting Service, 550 D Street West, Randolph Air Force Base, TX 78150-4527; Recruiting Offices; Military Entrance Processing Stations, and Liaison Noncommissioned Officer offices in all states. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Applicants for enlistment or commissioning programs.

CATEGORIES OF RECORDS IN THE SYSTEM:

Individual's application, personal interview record (PIR) and supporting documents containing name, Social Security Number SSN), finger prints, historical background, education, medical history, physical status, employment, religious preferences (optional), marital and dependency status, linguistic abilities, aptitude test results, parental consent for minors.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

10 U.S.C. Chapter 31, Enlistments; Air Force Instruction 36-2002, Regular Air Force and Special Category Accessions; Air Force Instruction 36-2013, Officer Training School (OTS) and Enlisted Commissioning Programs (ECPS); E.O. 9397 (SSN), as amended.

PURPOSE(S):

Information is collected by recruiters to determine enlistment/commissioning eligibility, and process qualified applicants.  Personnel managers use a hard copy documentation of data entered in Personnel Data Systems (PDS).  Personnel managers also use certain documents to determine classification and assignment actions after enlistment or commissioning.  All documents are source documents in determining benefits/entitlement.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974,as amended, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The DoD 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper files maintained in file folders/cabinets.

RETRIEVABILITY:

Retrieved by name.

SAFEGUARDS:

Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know.  Records are stored in locked cabinets or rooms.

RETENTION AND DISPOSAL:

Commissioning records at Headquarters Recruiting Service are maintained for one year.  Files of applicants not enlisted are retained in the local recruiting office and destroyed after two years.  Records of commissioned officers and enlistees that are not forwarded to Master and Unit Personnel Records files are destroyed after two years.  Records are destroyed by tearing into pieces, burning, shredding, macerating or pulping.

SYSTEM MANAGER(S) AND ADDRESS:

Commander, Air Force Personnel Center; 550 C Street West, Randolph Air Force Base, TX 78150-4703; and Commander, Headquarters Recruiting Service, 550 D Street West, Randolph Air Force Base, TX 78150-4527.

NOTIFICATION PROCEDURE:

Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to the system manager or recruiting officials at the respective recruiting office location.  Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.  Written request should contain individual’s full name and SSN.

RECORD ACCESS PROCEDURES:

Individuals seeking access to information about themselves contained in this system of records should address written inquiries to the system manager or recruiting officials at the respective recruiting office location.  Official mailing addresses are published as an appendix to the Air Force’s compilation of system of record notices.  Written request should contain individual’s full name and SSN.

CONTESTING RECORD PROCEDURES:

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332, Air Force Privacy Program; 32 CFR part 806b; or may be obtained from the system manager.

RECORD SOURCE CATEGORIES:

Individual's application, personal interview record (PIR) and supporting documents.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

FEDERAL REGISTER HISTORY: