SYSTEM NAME:
Air Force Morale and Welfare Membership Programs (July 11, 2014, 79 FR 40077)
SYSTEM LOCATION:
Air Force Personnel Center Services Directorate, 2261 Hughes Avenue, Suite 156, Joint Base San Antonio (JBSA) Lackland AFB, TX 78236-9854.
Major Commands, Air Force installation, Official mailing addresses are published as an appendix to the Air Force’s compilation of record system notices.
Federal Cloud, Terremark Network Access Point (NAP) of Americas, 50 NE 9th St #133, Miami, FL 33132.
Air Force Sikes Act Permit Management Program, 2261 Hughes Avenue, Suite 155, Joint Base San Antonio (JBSA) Lackland AFB, TX 78236-9853.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Personnel who participate in Air Force Moral, Welfare, and Recreation events/activities.
CATEGORIES OF RECORDS IN THE SYSTEM:
Name, address, phone number(s), e-mail address. Individuals participating in outdoor game life activities emergency contact information - name and phone number.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
10 U.S.C. 8013, Secretary of the Air Force; 16 U.S.C. § 670a - Cooperative plan for conservation and rehabilitation (Sikes Act); Air Force Instruction 32-7064, Integrated Natural Resources Management; Air Force Instructions 34-116, Air Force Golf Course Program; Air Force Instructions 34-118, Air Force Bowling Program.
PURPOSE(S):
System is utilized by the Air Force Services activities to determine membership and participation eligibility; maintain patron attendance; conduct contests; monitor training and currency of members; tee time and equipment rental reservations; and to track purchase transactions.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
The DoD 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper and electronic storage media.
RETRIEVABILITY:
Name, e-mail address, and phone number.
SAFEGUARDS:
Records are accessed by the program manager and person(s) responsible for servicing the records system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know. Paper records are stored in file cabinets in buildings that are either locked or have controlled access entry requirements. Electronic records are only accessed by authorized personnel with Common Access Card (CAC), usernames, passwords, pin numbers, and need-to-know.
RETENTION AND DISPOSAL:
Publicity/Theater schedules of activities are destroyed 30 days after event or when superseded, obsolete, or cancelled.
Transaction Machine Cards and Listings are destroyed 45 days after completing necessary reconciliations with pertinent records.
Membership Data used to determine privileges for golf course use, both electronic files and paper forms must be destroyed after 1 year after membership termination.
Golf Course Fee Registers must be destroyed after 2 years or expiration date of membership or when no longer needed, whichever is sooner.
Financial Statements and Reports, and Daily Reports are destroyed after 4 years, provided account is clear.
Outdoor game life records will be destroyed after 3 calendar years by deleting/wiping clean the database.
SYSTEM MANAGER(S) AND ADDRESS:
Chief of Community Programs, Community Programs Division, Services Directorate, Headquarters Air Force Personnel Center, 2261 Hughes Avenue Suite 156, Joint Base San Antonio (JBSA) Lackland AFB, TX 78236-9854.
For outdoor game life, Chief of Air Force Sikes Act Permit Management Program, 2261 Hughes Avenue, Suite 155, Joint Base San Antonio (JBSA) Lackland AFB, TX 78236-9853.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether this system of records contains information on them should address inquiries to or visit the Community Programs Division, Services Directorate, Air Force Personnel Center, 2261 Hughes Avenue, Suite 156, Joint Base San Antonio (JBSA) Lackland AFB, TX 78236-9854.
Services activities held at the appropriate Air Force installation. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
Outdoor game life, Chief Of Air Force Sikes Act Permit Management Program, 2261 Hughes Avenue Suite 155 Joint Base San Antonio (JBSA) Lackland AFB, TX 78236-9853.
For verification purposes, individual should provide their full name and/or account number, and any details which may assist in locating records, and their signature.
In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
If executed outside the United States:
‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.
If executed within the United States, its territories, possessions, or commonwealths:
‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
RECORD ACCESS PROCEDURES:
Individuals seeking access to records about themselves contained in this system should address written inquiries to or visit the Community Programs Division, Services Directorate, Air Force Personnel Center, 2261 Hughes Avenue, Suite 156, Joint Base San Antonio (JBSA) Lackland AFB, TX 78236-9854.
Services activities held at the appropriate Air Force installation. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
Outdoor game life, Chief of Air Force Sikes Act Permit Management Program, 2261 Hughes Avenue, Suite 155, Joint Base San Antonio (JBSA) Lackland AFB, TX 78236-9853.
For verification purposes, individual should provide their full name and/or account number, and any details which may assist in locating records, and their signature.
In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
If executed outside the United States:
‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.
If executed within the United States, its territories, possessions, or commonwealths:
‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
CONTESTING RECORD PROCEDURES:
The Air Force rules for accessing records and for contesting contents and appealing initial agency determinations are published in 32 CFR part 806b, Air Force Instruction 33-332, Air Force Privacy Program and may be obtained from the system manager.
RECORD SOURCE CATEGORIES:
Individual applications and/or activity reports of membership/participation in Services activities and offices of primary responsibility for Services activities.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
FEDERAL REGISTER HISTORY:
May 9, 2003, 68 FR 24944; July 11, 2014, 79 FR 40077.