SYSTEM NAME:
Air Force Historical Research Agency Records (August 26, 2011, 76 FR 53421)
SYSTEM LOCATION:
Air Force Historical Research Agency, 600 Chennault Circle, Maxwell AFB, AL 36112-6424.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Any person who applies to use the services offered by the Air Force Historical Research Agency.
CATEGORIES OF RECORDS IN THE SYSTEM:
Name, signatures, personal contact information, individual’s employer and institutional, organizational, or service affiliation; the nature of the individual’s visit (official or unofficial); information concerning an applicant’s security clearance; and a listing of research materials the individual requested. A notification of the requested and type of identification the visitor presented will be maintained.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
10 U.S.C. Subtitle D, Air Force; Air Force Instruction 84-101, Historical Products, Services, and Requirements; Air Force Instruction 84-105, Organizational Lineage, Honors and Heraldry; and Air Force Mission Directive 30, Air Force Historical Research Agency.
PURPOSE(S):
The purpose of this system of records is to collect, validate eligibility, and maintain an official registry file that identifies individuals who apply for, and are granted, access to the Air Force Historical Research Agency (AFHRA) services; maintain control of Agency records and establish researcher accountability; enable future contact with researchers; register students in courses conducted by the AFHRA; and to facilitate the preparation of statistical and other aggregate reports on researcher use of the Agency records.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:
The DoD 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper records and electronic storage media.
RETRIEVABILITY:
By individual’s name.
SAFEGUARDS:
Paper and electronic records are maintained within secured buildings in areas accessible only to persons having official need to know, and who are properly trained and screened. In addition, the electronic system is controlled with passwords, and Common Access Card (CAC) governing access to data.
RETENTION AND DISPOSAL:
Delete information in the database when no longer needed. Electronic records are destroyed by erasing, deleting, or overwriting. When paper records are no longer needed, they are destroyed by shredding, rendering it impossible to recover meaningful information from the resulting residue.
SYSTEM MANAGER(S) AND ADDRESS:
Air Force Historical Research Agency Records Manager, 600 Chennault Circle, Maxwell AFB, Alabama 36112-6424.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to Air Force Historical Research Agency Records Manager, 600 Chennault Circle, Maxwell AFB, Alabama 36112-6424.
For verification purposes, individual should provide their full name, any details which may assist in locating records, and their signature. In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
If executed outside the United States:
‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United State of America that the foregoing is true and correct. Executed on (date). (Signature)’.
If executed within the United States, its territories, possessions, or commonwealths: ‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
RECORD ACCESS PROCEDURES:
Individuals seeking access to information about themselves contained in this system should address written inquiries to Air Force Historical Research Agency Records Manager, 600 Chennault Circle, Maxwell AFB, Alabama 36112-6424.
For verification purposes, individual should provide their full name, any details which may assist in locating records, and their signature. In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
If executed outside the United States:
‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United State of America that the foregoing is true and correct. Executed on (date). (Signature)’.
If executed within the United States, its territories, possessions, or commonwealths: ‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
CONTESTING RECORD PROCEDURES:
The Air Force’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Secretary of the Air Force Instruction 33-332; 32 CFR part 806; or may be obtained from the system manager. Denial to amend records in this system can be made only by the Director, Air Force History and Museums Policies and Programs.
RECORD SOURCE CATEGORIES:
From information provided by applicants.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
FEDERAL REGISTER HISTORY: