SYSTEM NAME:

Army Audit Agency System for Information Storage  (October 05, 2010,  75 FR 61453)

SYSTEM LOCATION:

U.S. Army Audit Agency, 3101 Park Center Drive, Alexandria, VA 22302-1596.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Current, former military, and civilian employees of the U.S. Army Audit Agency.

CATEGORIES OF RECORDS IN THE SYSTEM:

Employee information; name, Social Security Number (SSN), date of birth, place of birth, military status, security clearance, leave, overtime/comp time, work schedules, positions and locations; rating chain; training history, educational degree level to include Continuing Professional Education (CPE), home and work phone numbers, and home and work addresses.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

10 U.S.C. 3013, Secretary of the Army; DoD 7600.07-M, DoD Audit Manual; DoD Financial Management Regulation Volume 8: Civilian Pay Policy and Procedures; Army Regulation 36-2, Audit Services in the Department of the Army; Army Regulation 380-67, The Department of the Army Personnel Security Program; E.O. 9397 (SSN), as amended.

PURPOSE(S):

The Army Audit Agency System for Information Storage (AAAsist) streamlines the audit process, reduces the amount of paperwork and/or e-mail required to manage the audit process. This system will provide project management, track staffing information, provide Activity Based Costing (ABC) Reporting, and agency business process management.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: 

The DoD Blanket Routine Uses set forth at the beginning of the Army's compilation of systems of records notices also apply to this system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Electronic storage media.

RETRIEVABILITY:

Retrieved by a name or educational degree level.

SAFEGUARDS:

Physical access is restricted to authorized personnel with a serialized key-card. Physical access to the database servers are maintained and restricted to authorized personnel only and protected by a cipher lock. User accounts to access the database servers are limited to personnel on a need-to-know basis. Access to through the user web interface is restricted to authorized personnel with a valid and active user account, password and Common Access Card (CAC). Passwords are changed periodically.

RETENTION AND DISPOSAL:

Project Management records are disposed of by shredding, burning, or erasing from system three years after the last recommendation is implemented.

SYSTEM MANAGER(S) AND ADDRESS:

The Auditor General, U.S. Army Audit Agency, 3101 Park Center Dr., Alexandria, VA 22302-1596.

NOTIFICATION PROCEDURE:

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to The Office of General Counsel, U.S. Army Audit Agency, 3101 Park Center Dr., Alexandria, VA 22302-1596.

All written inquiries should provide the full name, Social Security Number (SSN), date of birth, military status and current mailing address and any details which may assist in locating records, and their signature.

In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:

If executed outside the United States: ‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United State of America that the foregoing is true and correct. Executed on (date). (Signature)’.
If executed within the United States, its territories, possessions, or commonwealths: ‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.

RECORD ACCESS PROCEDURES:

Individuals seeking access to information about themselves contained in this system of records should address written inquiries to The Office of General Counsel, U.S. Army Audit Agency, 3101 Park Center Dr., Alexandria, VA 22302-1596.
All written inquiries should provide the full name, Social Security Number (SSN), date of birth, military status and current mailing address and any details which may assist in locating record, and their signature.

In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:

If executed outside the United States: ‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United State of America that the foregoing is true and correct. Executed on (date). (Signature)’.

If executed within the United States, its territories, possessions, or commonwealths: ‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.

CONTESTING RECORD PROCEDURES:

The Army's rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 25-71; 32 CFR part 505; or may be obtained from the system manager.

RECORD SOURCE CATEGORIES:

From the individual and the individuals official personnel file.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

FEDERAL REGISTER HISTORY: