SYSTEM NAME:

Maritime Qualification Records,  (June 20, 2011,  76 FR 35859)

SYSTEM LOCATION:

Director, Office of the Chief of Transportation, Maritime Qualification Division, 461 Kerr Road, Fort Eustis, VA 23604-5498.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Military and civilians employed by Army.

CATEGORIES OF RECORDS IN THE SYSTEM:

Name, Social Security Number (SSN), grade, primary military occupational specialty, unit, skill level, individual’s request for examination, test results, character and suitability statements, physical qualification reports, experience qualifications and evaluations, commander’s recommendation, Marine Qualification Board recommendation and final action thereon, U.S. Army Marine Licenses.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

10 U.S.C. 3013, Secretary of the Army; Army Regulation 56-9, Watercraft; and E.O. 9397 (SSN), as amended.

PURPOSE(S):

To evaluate and recommend appropriate action concerning the issuance, denial, suspension, or revocation of U.S. Army Marine Licenses; to award certification to individuals passing the marine qualification examination; to monitor test content and procedures to ensure that tests are valid and current; to award Special Qualification Identifiers to appointed Marine Qualification Field Examiners; to review marine casualty reports, incident reports, and investigations to re-evaluate qualifications of persons involved; and to maintain Marine Service Records.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The U.S. Coast Guard, Department of Transportation may be furnished information concerning certification and licensing of individuals.

The DoD 'Blanket Routine Uses' set forth at the beginning of the Army's compilation of system of record notices apply to this record system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper records in file folders and electronic storage media.

RETRIEVABILITY:

By individual’s surname and Social Security Number (SSN).

SAFEGUARDS:

Electronically and optically stored records are maintained in 'fail-safe' system software with password-protected access.  Records are accessible only to authorized persons with a need-to-know.  Electronic records are stored on the server.  Use of Common Access Card (CAC) is used to authenticate and lock out unauthorized access.  Paper records are maintained in locked file cabinets in a secure building and are accessible only to authorized personnel.

RETENTION AND DISPOSAL:

Records are maintained for 40 years then destroyed by electronically deleting and shredding paper copies.  Registers are destroyed by electronic deletion 40 years after the date of the last entry in the register.  Records are electronically deleted from the system and paper copies are shredded.  Paper records are maintained in locked file cabinets in a secure building and are accessible only to authorized personnel.

SYSTEM MANAGER(S) AND ADDRESS:

Director, Office of the Chief Transportation, Maritime Qualification Division, 461 Kerr Road, Fort Eustis, VA 23604-5498.

NOTIFICATION PROCEDURE:

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Director, Office of the Chief Transportation, Maritime Qualification Division, 461 Kerr Road, Fort Eustis, VA 23604-5498.

Individual should furnish name, SSN, address and any additional details that will facilitate locating the information. Request must be signed.

In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:

If executed outside the United States: 'I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)'.

If executed within the United States, its territories, possessions, or commonwealths: 'I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)'.

RECORD ACCESS PROCEDURES:

Individuals seeking access to information about themselves contained in this system should address written inquiries to the Director, Office of the Chief Transportation, Maritime Qualification Division, 461 Kerr Road, Fort Eustis, VA 23604-5498.

Individual should furnish name, SSN, address and enough pertinent details that will facilitate locating the information. Request must be signed.

In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:

If executed outside the United States: 'I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)'.

If executed within the United States, its territories, possessions, or commonwealths: 'I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)'.

CONTESTING RECORD PROCEDURES:

The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.

RECORD SOURCE CATEGORIES:

From the individual, military and civilian personnel records and reports, civilian maritime records, U.S. Coast Guard, commanders and vessel masters, and other appropriate sources able to furnish relevant information.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

FEDERAL REGISTER HISTORY: