SYSTEM NAME:

Junior ROTC/National Defense Cadet Corps Instructor Files  (September 22, 2009,  74 FR 48242)

SYSTEM LOCATION:

Department of the Army, Headquarters, United States Army Cadet Command, (ATCC-JRI), 55 Patch Road, Fort Monroe, VA 23651-5000.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Retired officers and noncommissioned officers requesting to be certified, those already certified waiting to be assigned as instructors or presently working as a Junior Reserve Officers Training Corps instructor.

CATEGORIES OF RECORDS IN THE SYSTEM:

Name, Social Security Number (SSN), instructor evaluation forms, qualification data, biographical sketches and similar or related documents.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

10 U.S.C. 2031, Junior Reserve Officers' Training Corps; 10 U.S.C. 3013, Secretary of the Army; Army Regulation 145-2, Organization, Administration, Operation, and Support; and E.O. 9397 (SSN), as amended.

PURPOSE(S):

To provide record of qualifications, experience, effectiveness, and similar related information on potential and/or assigned instructors and guest speakers.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The DoD Blanket Routine Uses set forth at the beginning of the Army's compilation of systems of records notices also apply to this system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Electronic storage media and paper records.

RETRIEVABILITY:

By name or Social Security Number (SSN).

SAFEGUARDS:

Records are stored on data repository servers located in U.S. Army Accessions Command G-6 Network Operations Center at Fort Monroe Virginia, and on continuity of operations servers located at the U.S. Army Accessions Command G-6 Network Operations Center in Indianapolis, Indiana. In addition, the system will be a controlled system with passwords, and Common Access Card (CAC) governing access to data.

RETENTION AND DISPOSAL:

Records are maintained then destroyed 2 years after instructor's separation. Hardcopy records are shredded after they are scanned into the system. Once in the system and have reached the disposition date they will be electronically.

SYSTEM MANAGER(S) AND ADDRESS:

Commander, U.S. Army Cadet Command (ATCC-JRI), 55 Patch Road, Fort Monroe, VA 23651-5000.

NOTIFICATION PROCEDURE:

Individuals seeking to determine whether information about themselves is contained in this record system should address written inquiries to the Department of the Army, Headquarters, United States Army Cadet Command (ATCC-JRI), 55 Patch Road, Fort Monroe, VA 23651-5000.

Individual should provide full name, Social Security Number (SSN), or other information verifiable from the record itself.

In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:

If executed outside the United States: `I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)'.

If executed within the United States, its territories, possessions, or commonwealths: `I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)'.

RECORD ACCESS PROCEDURES:

Individuals seeking access to information about themselves contained in this system should address written inquiries to the Department of the Army, Headquarters, United States Army Cadet Command, (ATCC-JRI), 55 Patch Road, Fort Monroe, VA 23651-5000.

Individual should provide full name, Social Security Number (SSN), or other information verifiable from the record itself.

In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:

If executed outside the United States: `I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)'.

If executed within the United States, its territories, possessions, or commonwealths: `I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)'.

CONTESTING RECORD PROCEDURES:

The Army's rules for accessing records, contesting contents; and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.

RECORD SOURCE CATEGORIES:

Individual retired and noncommissioned officer instructor applicants, staff and faculty of appropriate high school and supporting district and U.S. Army Cadet Command brigade responsible for overseeing the Program of Instruction being conducted and the operation of the units at schools in their area of operation.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

FEDERAL REGISTER HISTORY: