SYSTEM NAME:

Learning Management System (MWR-LMS)  (August 12, 2008,  73 FR 46891)

SYSTEM LOCATION:

Cogent Communications, 510 Huntmar Park Dr, Herndon, VA 20170-5100

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Department of Army employees and contractor personnel receiving training funded or sponsored by the Army. Department of Defense military personnel, employees and contractor personnel receiving training funded or sponsored by the Army. Coast Guard and non-appropriated fund personnel may be included in the system.

CATEGORIES OF RECORDS IN THE SYSTEM:

Name; Social Security Number (SSN); date of birth, addresses; occupational series, grade, and supervisory status; registration and training data, including application or nomination documents, pre-and post-test results, student progress data, start and completion dates, and course descriptions.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

10 U.S.C. 3013, Secretary of the Army; 26 U.S.C. 6041, Information at Source; DoD Directive 1015.2, Military Morale, Welfare and Recreation (MWR); The Government Employees Training Action of 1958 (U. S. Code, Title 5, Section 4101 to 4118); DoD Instruction 1015.10, Program for Military Morale, Welfare and Recreation (MWR); Army Regulation 215-1, Morale, Welfare and Recreations Activities and Non-appropriated Fund Instrumentalities; Army Regulation 215-3, Nonappropriated Fund Personnel Policy; Army Regulation 215-4, Nonappropriated Fund Contracting; Army Regulation, 608-10 Child Development Services; and E.O. 9397 (SSN).

PURPOSE(S):

To provide central registration, course enrollment, web-based learning, a career management tool, and a range of performance support tools. It provides anywhere, anytime training to employees worldwide.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b) (3) as follows:

To Federal, state, and local agencies and oversight entities to track, manage, and report on mandatory training requirements and certifications.

To public and private sector educational, training, and conferencing entities for participant enrollment, tracking, evaluation, and payment reconciliation purposes.

To Federal agencies for screening and selecting candidates for training or developmental programs sponsored by the agency.

The "Blanket Routine Uses" set forth at the beginning of the Army's compilation of systems of records notices also apply to this system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper records in file folders and electronic storage media.

RETRIEVABILITY:

Automated records may be retrieved by Social Security Number, name, logon identification, password, or by a combination of these data elements. Manual records are retrieved by employee last name or Social Security.

SAFEGUARDS:

Data is encrypted and password protected. The system is only accessible to registered users by access through login and password that is activated upon registration. Registrants must click the activation email in order to activate their login.

RETENTION AND DISPOSAL:

Data is encrypted and password protected. The system is only accessible to registered users by access through login and password that is activated upon registration. Registrants must click the activation email in order to activate their login.

SYSTEM MANAGER(S) AND ADDRESS:

FMWRC, Family and Morale Welfare Recreation Center Workforce Development, Morale Welfare Recreation(MWR) Academy, 5285 Shawnee road, Suite 200, Alexandria, VA 22312-2328.

NOTIFICATION PROCEDURE:

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Morale Welfare Recreation (MWR) Academy at 5285 Shawnee Road, Suite 200, Alexandria, VA 22312-2328.

Individuals must provide name, rank, Social Security Number(SSN), proof of identification, and any other pertinent information necessary.

RECORD ACCESS PROCEDURES:

Individuals seeking access to information about themselves contained in this system should address written inquiries to the Morale Welfare Recreation (MWR) Academy at 5285 Shawnee Road, Suite 200, Alexandria, VA 22312-2328.

Individuals must provide name, rank, Social Security Number(SSN), proof of identification, and any other pertinent information necessary.

CONTESTING RECORD PROCEDURES:

The Army's rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 DFR part 505; or may be obtained from the system manager.

RECORD SOURCE CATEGORIES:

Student input, classroom instructors, system administrators/instructors.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

FEDERAL REGISTER HISTORY: