Department of the Army

A0380-67 DAMI

SYSTEM NAME:

Personnel Security Clearance Information Files  (February 22, 1993,  58 FR 10002)

SYSTEM LOCATION:

Joint Adjudicative Clearance System (segment of the Defense Central Index of Investigation), Defense Investigative Service, Fort Holabird, MD 21203-1211.

Decentralized segments may be maintained by offices at Department of the Army Staff agencies, major commands, installations, activities, and unified and specified commands, as records relate to the individual's personnel security and clearance status. Official mailing addresses are published as an appendix to the Army's compilation of systems of records notices.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Any individual, civilian or military, affiliated with the U.S. Army by assignment, employment, contractual relationship, or as the result of an interservice support agreement on whom a personnel security clearance determination has been completed, is in process, or may be pending.

CATEGORIES OF RECORDS IN THE SYSTEM:

File may contain pending and completed personnel security clearance actions on individuals by personal identifying data. It may also contain briefing/debriefing statements for special programs, sensitive positions, and other related information and documents required in connection with personnel security clearance determinations.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

10 U.S.C. 3013; 50 U.S.C. 4039; and the National Security Act of 1947; E.O. 10450 and 10865; and E.O. 9397 (SSN).

PURPOSE(S):

To assist in the processing of personnel security clearance actions, to record security clearances issued or denied; and to verify eligibility for access to classified information or assignment to a sensitive position.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

Information may be released to federal agencies based on formal accreditation as specified in official directives, regulations, and demonstrated need-to-know; to federal, state, local, and foreign law enforcement, intelligence, or security agencies in connection with a lawful investigation under their jurisdiction; and to commanders/agency heads for adverse personnel actions such as fraudulent enlistment proceedings, removal from sensitive duties, elimination from the service, removal from employment, denial to a restricted or sensitive area, and revocation of security clearance.

The `Blanket Routine Uses' set forth at the beginning of the Army's compilation of systems of records notices also apply to this system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:


STORAGE:

Paper records in folders, file cards; computer tape, punch cards, or disks.

RETRIEVABILITY:

Alphabetically by individual's surname or Social Security Number.

SAFEGUARDS:

Records are stored in locked buildings which employ security guards and are subject to Military Policy and/or local civilian law enforcement patrol security. All records are maintained in areas accessible only to authorized personnel who are properly screened, cleared, and trained. Use of computers, including remote terminals, requires knowledge of special transaction codes to preserve integrity of data.

RETENTION AND DISPOSAL:

Primary system files are destroyed at the same time as the dossier upon which security clearance action was based. Decentralized Segment personnel security clearance files are either (1) destroyed upon termination of access, (2) destroyed 1 year from the date of transfer or separation of individual, or (3) forwarded to the gaining organization. Investigative reports are forwarded to the United States Army Central Personnel Security clearance Facility, Fort Meade, MD for inclusion in dossier at the United States Army Intelligence and Security Command Investigative Records Repository, Fort Meade, MD 20755-5995. Dossiers are maintained no longer than 15 years from date of last entry unless significant adverse information is present, in which case retention is 25 years. Copies of investigative reports are destroyed upon completion of final action.

SYSTEM MANAGER(S) AND ADDRESS:

Commander, U.S. Army Central Personnel Security Clearance Facility, Fort Meade, MD 20755-5250.

NOTIFICATION PROCEDURE:

Individuals seeking to determine information about the status or degree of personnel security clearance/access contained in this system should address written inquiries to the installation or command security officer where assigned or employed. Information contained in investigative files may be obtained from the appropriate investigative agency.

Individual should provide the full name, Social Security Number, current address, and telephone number.

RECORD ACCESS PROCEDURES:

Individuals seeking access to information about themselves contained in this system should address written inquiries to the Commander, ATTN: Security Officer, of the command or installation where assigned or employed.

Individual should provide the full name, Social Security Number, current address, and telephone number.

For personal visits to the Security Office, the individual should be able to provide identification (e.g., driver's license, identification card) and verbal information that can be verified with officer records.

Requests for information contained in investigative files should be addressed to appropriate investigative agency with personal identifying data required by that system as published in the Federal Register.

CONTESTING RECORD PROCEDURES:

The Army's rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.

RECORD SOURCE CATEGORIES:

From the individual; investigative results from the Defense Investigative Service, U.S. Army Intelligence and Security Command, and other Federal, Department of Defense, and Army investigative or law enforcement agencies.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

Parts of this system may be exempt pursuant to 5 U.S.C. 552a(k)(1), (k)(2), or (k)(5), as applicable.

An exemption rule for this system has been promulgated in accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c), and (e) and published in 32 CFR part 505. For additional information contact the system manager.

FEDERAL REGISTER HISTORY: