SYSTEM NAME:

Army IMCOM Registration System (AIRS),  (July 26, 2010,  75 CF 43498)

SYSTEM LOCATION:

Installation Management Command (IMCOM), Safety Office, 2511 Jefferson Davis Highway, Arlington, VA 22202-3926.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Department of Defense (Army, Navy, Air Force, Marines, Army Reserve, Army National Guard) military personnel and family members; military retirees and family members; and Department of the Army civilians.

CATEGORIES OF RECORDS IN THE SYSTEM:

Name, last four digits of the Social Security Number (SSN), date of birth, grade/rank, military status, Unit Identification Code (UIC), email address, primary phone, mailing address, personnel status, and duty station location.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 3013, Secretary of the Army; DoD Instruction 6055.04, DoD Traffic Safety Program; Army Regulation 385-10, The Army Safety Program; DA Pam 385-10, Army Safety Program; Executive Order 12196, Occupational Safety and Health Programs for Federal Employees; and E.O. 9397, as amended.

PURPOSE(S):

The system is designed to assist Army IMCOM in collecting, storing, maintaining data and reporting on Army Traffic Safety Training Program (ATSTP) course offerings and registrations.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:

In addition to those disclosures generally permitted under 5 U.S.C. 522a(b) of the Privacy Act of 1974, these records contained are not generally disclosed outside the DoD.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Electronic storage media.

RETRIEVABILITY:

Last name, first name and/or last four digits of Social Security Number (SSN).

SAFEGUARDS:

The system records are maintained in fail-safe system software with password-protected access. Records are accessible only to authorized persons with a need to know. Proper screening, clearing and training is accomplished prior to issuance of user ID and password.

RETENTION AND DISPOSAL:

Records are maintained for 5 years, then destroyed by erasing.

SYSTEM MANAGER(S) AND ADDRESS:

Installation Management Command, Safety Office, 2511 Jefferson Davis Highway, Arlington, VA 22202-3926.

NOTIFICATION PROCEDURE:

Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to the Installation Management Command, Garrison Safety Office at the installation or activity where assigned.

All written inquiries should provide the full name, last four digits of Social Security Number (SSN), date of birth, military status and current mailing address and any details which may assist in locating record, and their signature.

In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:

If executed outside the United States: 'I declare (or certify, verify, or state) under penalty of perjury under the laws of the United State of America that the foregoing is true and correct. Executed on (date). (Signature)'.

If executed within the United States, its territories, possessions, or commonwealths: 'I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)'.

RECORD ACCESS PROCEDURES:

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Installation Management Command, Installation Safety Office at the installation or activity where assigned.

All written inquiries should provide the full name, last four digits of Social Security Number (SSN), date of birth, military status and current mailing address and any details which may assist in locating record, and their signature.

In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:

If executed outside the United States: 'I declare (or certify, verify, or state) under penalty of perjury under the laws of the United State of America that the foregoing is true and correct. Executed on (date). (Signature)'.

If executed within the United States, its territories, possessions, or commonwealths: 'I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)'.

CONTESTING RECORD PROCEDURES:

The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in AR 340-21; 32 CFR par 505 or may be obtained from the system manager.

RECORD SOURCE CATEGORIES:

Records are manually entered into the system by individuals through the use of web forms.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

FEDERAL REGISTER HISTORY: