SYSTEM NAME:

Real Estate Outgrants  (February 22, 1993,  58 FR 10002)

SYSTEM LOCATION:

Office of the Chief of Engineers, Headquarters, Department of the Army, ATTN: CERE-M, 20 Massachusetts Avenue, NW, Washington, DC 20314-1000 and the Engineer Division and District Offices. Official mailing addresses are published as an appendix to the Army's compilation of systems of records notices.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Grantees holding outgrants (leases, licenses, easements, permits, and consents) for use of Government real property, or permission (under consents) for use of property over which the Government holds easement interests.

CATEGORIES OF RECORDS IN THE SYSTEM:

Outgrant instrument and listings by number and name to include location, purpose, term and rental for each outgrant, and an indication when grantees are not in compliance with terms of their outgrants, and recreational use and expenditure information.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

10 U.S.C. 2667, 2668, 2672, 3013, 4777, 8013 and 9777; 16 U.S.C. 460d and 661 et seq.; 30 U.S.C. 185; 33 U.S.C. 558b, 558b-1 and 652; 40 U.S.C. 319 and 471 et seq.

PURPOSE(S):

To process outgrants and to record inspections of outgrants and determine grantees' compliance with terms and conditions of the grant.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses' set forth at the beginning of the Army's compilation of systems of records notices also apply to this system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper records in file cabinets and on magnetic tape or optical systems.

RETRIEVABILITY:

Records are retrieved by outgrant or response number, or by the grantee's name.

SAFEGUARDS:

Records are maintained in areas accessible only to authorized persons having official need therefore. Records are housed in buildings protected by security guards or locked when not in use. Information in automated media is further protected by physical security devices; access to or update of information in the system is protected through a system of passwords, thereby preserving integrity of data.

RETENTION AND DISPOSAL:

Records are destroyed three years after termination of outgrant instrument.

SYSTEM MANAGER(S) AND ADDRESS:

Office of the Chief of Engineers, Headquarters, Department of the Army, ATTN: CERE-M, 20 Massachusetts Avenue, NW, Washington, DC 20314-1000.

NOTIFICATION PROCEDURE:

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Office of the Chief of Engineers, Headquarters, Department of the Army, ATTN: CERE-M, 20 Massachusetts Avenue, NW, Washington, DC 20314-1000.

Individual must provide full name, present address and telephone number, response number if known, specifics concerning the outgrant and the request must be signed.

RECORD ACCESS PROCEDURES:

Individuals seeking access to information about themselves contained in this system should address written inquiries to the Office of the Chief of Engineers, Headquarters, Department of the Army, ATTN: CERE-M, 20 Massachusetts Avenue, NW, Washington, DC 20314-1000.

Individual must provide full name, present address and telephone number, response number in known, specifics concerning the outgrant and the request must be signed.

CONTESTING RECORD PROCEDURES:

The Army rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.

RECORD SOURCE CATEGORIES:

Information is obtained from the individual and Army records and/or report.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

FEDERAL REGISTER HISTORY: